Admin Asst 2 - Facilities & Fleet

Carter BloodCare; Bedford (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Carter BloodCare in Texas seeks an Administrative Assistant 2 to provide a full range of administrative support to the Facilities & Fleet team and personalized support to the Director of Facilities and Fleet.

You will help with scheduling, correspondence, document preparation, meeting coordination, and project support, while upholding CBC policies, maintaining confidentiality, and adapting to varied shifts and overtime as needed.

Qualifications

• Administrative support experience or related office duties
• Ability to handle confidential information with discretion
• Strong organizational and scheduling skills
• Excellent communication and multi-stakeholder coordination

Responsibilities

• Provide full range of administrative support to the Facilities & Fleet team and Director of Facilities and Fleet
• Assist with scheduling, correspondence, document preparation, meeting coordination, and project support
• Maintain confidential information and uphold CBC Core Values and SOPs
• Attend meetings and training sessions as assigned and support operational needs including varied shifts/overtime

Job description

PRINCIPAL ACCOUNTABILITY

The Administrative Assistant 2 (AA2) provides a full range of administrative support to the Facilities & Fleet team in a professional and timely manner, as well as personalized support to the Director of Facilities and Fleet (Director). The AA2 assists with scheduling, correspondence, document preparation, meeting coordination, and departmental and project support. Additionally, the AA2 ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders.

The AA2 works on a wide range of matters where strict confidentiality is expected, and professional appearance and attendance are essential. The AA2 exemplifies and champions Carter BloodCare (CBC) Core Values and Code of Conduct and adheres to CBC policies and applicable Standard Operating Procedures (SOPs). To support ongoing development and organizational goals, the AA2 is required to attend meetings and training sessions, as assigned.

This position may require working varied shifts, extended hours, weekends, and/or overtime to support operational needs. Regular full-time attendance is required during normal working hours.