Admin Assistant

AppleOne; La Grange (IL); Presencial; USD 22 000 - 32 000; Tempo integral

Resumo da oferta

AppleOne Employment Services in Hodgkins, IL seeks an organized Operations Coordinator for a temp-to-hire administrative support role. You will process service orders, dispatch electricians, track hours and materials, and handle billing inquiries in a fast-paced trade show environment.

The position offers schedule flexibility with evenings and weekends as needed, potential for permanent hire, and exposure to the exhibitions industry while supporting cross-functional teams with accurate

Qualificações

• 1–2 years of administrative, clerical, customer service, order processing, data entry, or dispatching experience preferred.
• Strong organizational skills with the ability to manage details, deadlines, and changing priorities.
• Clear written and verbal communication with customers, field staff, and internal teams.
• Basic computer skills, including accurate data entry and recordkeeping.
• High attention to detail when reviewing orders, floor plans, invoices, and service documentation.
• Flexibility to work evenings and weekends based on event schedules and business needs.
• Ability to work variable hours, including higher weekly hours during peak season.

Responsabilidades

• Process electrical service orders and review exhibitor floor plans for accuracy and completion.
• Coordinate and dispatch electricians to exhibitor booths based on service needs and event timelines.
• Track labor hours, materials, order status, and job progress to support smooth operations.
• Respond to customer inquiries, service questions, and billing concerns in a professional manner.
• Enter data, verify invoices, maintain records, and support accurate administrative documentation.
• Assist with operational coordination during busy trade show periods, including evenings and weekends as needed.

Conhecimentos

Administrative experience

Clerical experience

Customer service

Data entry

Dispatching

Descrição da oferta de emprego

Job Summary

We are seeking an organized and detail-oriented Operations Coordinator for a temp-to-hire administrative support opportunity in Hodgkins, IL, near La Grange. This role supports electrical services for trade shows and exhibitions, helping coordinate service orders, labor dispatching, customer communication, billing support, and accurate project documentation.

This is a great opportunity for someone with administrative, data entry, customer service, order processing, or dispatching experience who enjoys a fast-paced environment with variety in the day-to-day work. The position offers exposure to the trade show and exhibitions industry, a collaborative team environment, and the potential for permanent hire. Candidates who thrive in a supportive, team-focused workplace and enjoy keeping operations organized will be a strong fit.

Key Responsibilities

• Process electrical service orders and review exhibitor floor plans for accuracy and completion.
• Coordinate and dispatch electricians to exhibitor booths based on service needs and event timelines.
• Track labor hours, materials, order status, and job progress to support smooth operations.
• Respond to customer inquiries, service questions, and billing concerns in a professional manner.
• Enter data, verify invoices, maintain records, and support accurate administrative documentation.
• Assist with operational coordination during busy trade show periods, including evenings and weekends as needed.

Compensation and Benefits

• Pay: $19.50 per hour.
• Type: Contract through July 2027, with potential for permanent hire.
• Schedule: 20 to 60 hours per week, depending on business needs.
• Busy season: March through May.
• Location: Hodgkins, IL.
• Travel: Occasional travel to Anaheim, San Diego, Chicago, and San Francisco may be required.

Required Qualifications and Skills

• Process electrical service orders and support trade show service coordination.
• Coordinate electrician dispatching and booth-level service needs.
• Track labor, materials, invoices, and job progress.
• Support customer service, billing inquiries, and accurate data entry.

• 1 to 2 years of administrative, clerical, customer service, order processing, data entry, or dispatching experience preferred.
• Strong organizational skills with the ability to manage details, deadlines, and changing priorities.
• Clear written and verbal communication skills for working with customers, field staff, and internal teams.
• Basic computer skills, including accurate data entry and recordkeeping.
• High attention to detail when reviewing orders, floor plans, invoices, and service documentation.
• Flexibility to work evenings and weekends based on event schedules and business needs.
• Ability to work variable hours, including higher weekly hours during peak season.

Preferred Qualifications

• Experience supporting trade shows, exhibitions, events, facilities, electrical services, construction coordination, or field service dispatching.
• Experience reviewing service orders, floor plans, invoices, or work tickets.
• Ability to travel occasionally for event support in Anaheim, San Diego, Chicago, and San Francisco.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.