Admin. Assistant

Mancan; Fulton Heights (OH); On-site; USD 25,000 - 28,000; Full time

Job summary

Mancan is seeking a friendly, detail-oriented receptionist/administrative assistant in Fulton Heights, Ohio. Greet clients, answer calls, schedule appointments, process payments, and handle mail and general inquiries while maintaining confidentiality of sensitive documents.

Strong communication, organizational skills, and basic Microsoft Office (Word, Excel) are required. QuickBooks or tax software knowledge is a plus. Pay ranges from $18 to $20 per hour, depending on experience.

Qualifications

• Previous receptionist, administrative, or customer service experience.
• Excellent communication and organizational skills.
• Professional and friendly demeanor.
• Strong attention to detail.
• Ability to multitask and prioritize responsibilities.
• Basic computer skills including Microsoft Office, Excel, Word and E-Mail.
• Ability to handle confidential information with discretion.
• QuickBooks knowledge and/or ProSeries or TurboTax is a plus!

Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct incoming phone calls.
• Schedule appointments and take payments.
• Respond to emails and general inquiries.
• Receive, sort, and distribute mail and office correspondence.
• Assist with filing, scanning, copying, and organizing documents.
• Data entry in addition to maintaining accurate client and office records.
• Assist accountants with general administrative tasks and bookkeeping.
• Maintain confidentiality of client information and legal tax documents.
• Keep the lobby area and office organized and professional.

Skills

Receptionist experience

Customer service

Communication skills

Organizational skills

Multitasking

Confidentiality

Tools

Microsoft Office

Excel

Word

E-mail

Job description

Pay: $18-$20 BOE

Schedule: OFF Season: Mon-Thurs (8am-5pm) - BUSY Season Mon-Thurs (8am-6pm) + Sat (8am-12pm)

General Responsibilities

• Greet clients and visitors in a professional and welcoming manner
• Answer and direct incoming phone calls
• Schedule appointments and take payments
• Respond to emails and general inquiries
• Receive, sort, and distribute mail and office correspondence
• Assist with filing, scanning, copying, and organizing documents
• Data entry in addition to maintaining accurate client and office records
• Assist accountants with general administrative tasks and bookkeeping
• Maintain confidentiality of client information and legal tax documents
• Keep the lobby area and office organized and professional

Qualifications

• Previous receptionist, administrative, or customer service experience
• Excellent communication and organizational skills
• Professional and friendly demeanor
• Strong attention to detail
• Ability to multitask and prioritize responsibilities
• Basic computer skills including Microsoft Office, Excel, Word and E-Mail
• Ability to handle confidential information with discretion
• QuickBooks knowledge and/or ProSeries or TurboTax is a plus!