Accounts Payable & Administrative Assistant

Progress Rail Services Corp.; Alabama; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Salary

401(k) match

Medical/Dental/Vision/Life/Disability

Flexible Spending Accounts

Paid Vacation

Paid Holidays

PTO

Education Assistance Program

Relocation assistance

Sign-on bonus

Job summary

Progress Rail Services Corp. in Boaz, AL seeks an Accounting/Administrative Assistant to provide administrative, financial, and clerical support to the organization.

You will perform data entry of Accounts Payable invoices, reconcile vendor statements, and ensure month-end deadlines are met by following established policies and procedures. The role requires attention to detail, ability to process invoices within 48 hours, and adherence to departmental standards.

Qualifications

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Responsibilities

• Perform data entry of Accounts Payable invoices in an accurate and timely manner.
• Process all invoices received within 48 hours of receipt utilizing basic problem-solving skills (purchase order research).
• Reconcile vendor statements to ensure accurate record keeping and problem solve any issues.
• Ensure compliance with departmental standards (processing/ scanning goals).
• Follow established Accounting policies & procedures.
• Scan AP documents for indexing into imaging system.
• Gather and report accrual data.
• Ensure data entry is up to date in order to meet month end deadlines.
• Balancing Time/Labor Cards or Factory Track Reports to match Payroll.
• Other administrative duties as needed.

Skills

Administrative procedures

Customer service

Office software

Education

High school diploma or equivalent

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Accounts Payable software

Job description

Progress Rail Services Corp. in Boaz, AL seeks an Accounting/Administrative Assistant to provide administrative, financial, and clerical support to the organization.

You will perform data entry of Accounts Payable invoices, reconcile vendor statements, and ensure month-end deadlines are met by following established policies and procedures. The role requires attention to detail, ability to process invoices within 48 hours, and adherence to departmental standards.