Accounts Payable Administrative Specialist

Gulf Crane Services Inc; Covington (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

Gulf Crane Services Inc is seeking a General Accounting Clerical Assistant to support Accounts Payable and other clerical duties within the Accounting Department. The role involves handling calls, emails, invoice processing, and filing on a routine basis.

The position focuses on clerical tasks such as matching invoices to PO/PS/sales orders, mail handling, and assisting with special projects, with regular duties including inventory counts and weekly filing of paid invoices.

Qualifications

• Experience in general accounting clerical tasks and data entry.

Responsibilities

• Answering telephones and directing calls, providing caller assistance.
• Screening emails daily to extract new invoices and route priority messages.
• Respond to emails with a generic acknowledgement within 24 hours of receipt.
• Match invoices with purchase orders, packing slips, and sales orders.
• Scan daily mail and packing slips.
• Enter invoices when requested by team.
• Assist with special projects as needed.
• Weekly filing of paid invoices.
• Extract invoices from emails daily.
• Clerical assignments for job folders.
• Clerical assistance for inventory counts.

Job description

Gulf Crane Services Inc is seeking a General Accounting Clerical Assistant to support Accounts Payable and other clerical duties within the Accounting Department. The role involves handling calls, emails, invoice processing, and filing on a routine basis.

The position focuses on clerical tasks such as matching invoices to PO/PS/sales orders, mail handling, and assisting with special projects, with regular duties including inventory counts and weekly filing of paid invoices.