Accounting/Administrative Assistant

Progress Rail Services Corp.; Alabama; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Salary

401(k) match

Medical/Dental/Vision/Life/Disability

Flexible Spending Accounts

Paid Vacation

Paid Holidays

PTO

Education Assistance Program

Relocation assistance

Sign-on bonus

Job summary

Progress Rail Services Corp. in Boaz, AL seeks an Accounting/Administrative Assistant to provide administrative, financial, and clerical support to the organization.

You will perform data entry of Accounts Payable invoices, reconcile vendor statements, and ensure month-end deadlines are met by following established policies and procedures. The role requires attention to detail, ability to process invoices within 48 hours, and adherence to departmental standards.

Qualifications

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Responsibilities

• Perform data entry of Accounts Payable invoices in an accurate and timely manner.
• Process all invoices received within 48 hours of receipt utilizing basic problem-solving skills (purchase order research).
• Reconcile vendor statements to ensure accurate record keeping and problem solve any issues.
• Ensure compliance with departmental standards (processing/ scanning goals).
• Follow established Accounting policies & procedures.
• Scan AP documents for indexing into imaging system.
• Gather and report accrual data.
• Ensure data entry is up to date in order to meet month end deadlines.
• Balancing Time/Labor Cards or Factory Track Reports to match Payroll.
• Other administrative duties as needed.

Skills

Administrative procedures

Customer service

Office software

Education

High school diploma or equivalent

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Accounts Payable software

Job description

12144BR

PRS Facility Location:

Boaz, AL Parts Reclamation - 003

Job Purpose:

Provide administrative, financial, and clerical support to the organization. This role includes controlling expenses by processing, verifying and reconciling invoices in a timely, accurate and efficient manner according to established policies and procedures.

Req ID:

12144BR

Company Description:

Progress Rail stands at the intersection of legacy and innovation-driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world's largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company's products are in operation across more than 100 countries-powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail-they are making history every day.

Education / Training:

• High school diploma or equivalent required;
• Associate degree or higher level of education preferred.

Job Title:

Accounting/Administrative Assistant

City:

Boaz

Key Job Elements:

• Perform data entry of Accounts Payable invoices in an accurate and timely manner;
• Process all invoices received within 48 hours of receipt utilizing basic problem-solving skills (purchase order research);
• Reconcile vendor statements to ensure accurate record keeping and problem solve any issues;
• Ensure compliance with departmental standards (processing/ scanning goals);
• Follow established Accounting policies & procedures;
• Scan AP documents for indexing into imaging system;
• Gather and report accrual data;
• Ensure data entry is up to date in order to meet month end deadlines;
• Balancing Time/Labor Cards or Factory Track Reports to match Payroll;
• Other administrative duties as needed.

Qualifications and Experience:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology;
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

EEO:

Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.

Benefits:

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending Accounts
• Paid Vacation
• Paid Holidays
• Paid Time-Off (PTO)
• Employee Assistance Plan
• Education Assistance Program
• Employee Recognition Programs
• Site specific Production and Incentive Plans
• Site specific Step and Skill Level Wage Adjustment Plans
• Site Specific Relocation and Sign-on Bonus Programs

Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.

Subject to position, eligibility, and plan guidelines.

Job Category:

Administrative / Support / Communications

State::

Alabama