Accounts Receivable & Admin Specialist - Service Center

Handling Systems and Conveyors, Inc.; Troy (AL); On-site; USD 32,000 - 45,000; Full time

Job summary

Handling Systems and Conveyors, Inc. seeks an Administrative Assistant to support the Alabama Service Center. The role handles clerical tasks, accounts receivable, purchasing, and customer invoicing to ensure accurate financial records and smooth operations.

The successful candidate will manage vendor communications, purchase orders, and data entry while maintaining confidentiality and professional service for internal teams and external customers.

Qualifications

• High School Diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Experience in administrative, accounts receivable, purchasing, accounting, or office support role preferred.

Responsibilities

• Answers and transfers phone calls; screens when necessary.
• Greets customers, vendors, and visitors professionally.
• Maintains filing systems and records.
• Responds to administrative inquiries and questions.
• Maintains office supplies and coordinates equipment maintenance.
• Processes accounts receivable transactions.
• Monitors outstanding customer balances and assists with collections.
• Communicates with customers regarding invoices and payments.
• Creates and tracks purchase orders for office, operational, and facility needs.
• Coordinates with vendors for pricing, orders, and delivery of materials.
• Maintains purchasing records and assists inventory monitoring.
• Assists with data entry, report preparation, and recordkeeping.
• Collaborates with Accounting, Purchasing, HR, and Operations to support service center objectives.
• Assists Controller and other departments as assigned.
• Performs other related duties as assigned.

Skills

Verbal and written communication

Interpersonal and customer service

Organizational skills

MS Office Suite (Excel, Outlook, Word)

Accounts receivable processes

Purchasing procedures

Multitasking and time management

Confidentiality and independence

Problem-solving and analytical skills

QuickBooks

Invoicing and collections

Inventory management

Education

High School Diploma or equivalent

Associate degree in Business Administration, Accounting, or related field

Experience in administrative/ accounts receivable/ purchasing/ accounting roles

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

QuickBooks

Job description

Handling Systems and Conveyors, Inc. seeks an Administrative Assistant to support the Alabama Service Center. The role handles clerical tasks, accounts receivable, purchasing, and customer invoicing to ensure accurate financial records and smooth operations.

The successful candidate will manage vendor communications, purchase orders, and data entry while maintaining confidentiality and professional service for internal teams and external customers.