Accounting Coordinator

PES; Pittsburgh (Allegheny County); On-site; USD 20,000 - 30,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & development

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES in Allegheny County, Pittsburgh is seeking a full-time administrative professional. Responsibilities include preparing weekly staff meetings, processing bills in QuickBooks, creating purchase orders, and maintaining office supplies.

The ideal candidate possesses excellent communication skills, attention to detail, and a strong computer proficiency, especially in QuickBooks and Microsoft Excel. A minimum of 5 years of administrative experience is preferred. Compensation includes benefits like 401(k) matching and paid time off.

Qualifications

• 5+ years of administrative experience preferred.
• Ability to work Monday to Friday, 8:30am-5:00pm.
• Understand accounting principles.

Responsibilities

• Prepare weekly staff meeting, keep minutes.
• Enter bills, process check runs in Quickbooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information.
• Answer phones, emails, customer inquiries.
• Filing and maintain office supplies.

Skills

Communication skills

Attention to detail

Data entry skills

Computer skills

Microsoft Excel

Tools

QuickBooks

Microsoft Office

Job description

Benefits

• 401(k) matching
• Paid time off
• Training & development

Compensation

• Full-time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after 1 year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks, Reconciliation
• Create purchase orders and invoices
• Data-entry of customer contact information and notes
• Answer phones, Emails, Customer inquiries
• Filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am-5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data).