Finance Administrative Assistant

PES; Washington (Washington County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Training & development

401(k) matching

Short Term Disability Insurance

Life Insurance

Possible paid continuing education

Job summary

PES is seeking a full-time Finance Administrative Assistant to support the President. This role will involve preparing weekly meetings, processing check runs in QuickBooks, and managing office supplies. Ideal candidates will have over 5 years of administrative experience, excellent attention to detail, and strong communication skills.

You will need to communicate professionally, perform accurate data entry, and have extensive knowledge of Excel. The position requires working from Monday to Friday, from 8:30 am to 5:00 pm.

Qualifications

• Ability to communicate clearly and professionally with customers and staff.
• Attention to detail and organizational skills are a must.
• Accurate data entry skills are required.
• Excellent computer skills, experience in QuickBooks is required.
• Ability to work Monday to Friday 8:30am–5:00pm.
• Willingness to assist in other areas as needed.
• Understand accounting principles.
• Extensive knowledge of Excel to combine, sort, and summarize large amounts of data.

Responsibilities

• Prepare weekly staff meetings, keep minutes, and remind staff about outstanding items.
• Enter bills and process check runs in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information and notes.
• Answer phones, filing, and maintain office supplies.

Skills

Communication skills

Attention to detail

Data entry skills

QuickBooks

Microsoft Office

Excel

Education

5+ years administrative experience

Job description

Benefits

• Paid time off
• Training & development
• 401(k) matching

Relaxed Environment Highly Respected in Our Industry

We are currently seeking a full‑time Finance Administrative Assistant to report to the President of the company.

Compensation

• Full‑time, hourly rate based on skill and experience
• Paid time off
• Short Term Disability Insurance
• Life Insurance
• Optional Company Matched Simple IRA after one year
• Possible paid continuing education

Primary Responsibilities

• Prepare weekly staff meeting, keep minutes, remind staff about outstanding items
• Enter bills, process check runs in Quickbooks
• Create purchase orders and invoices
• Data‑entry of customer contact information and notes
• Answer phones, filing, maintain office supplies

Requirements

• Ability to clearly and professionally communicate with customers and staff
• Attention to detail, organization ability a must
• Accurate data entry skills required
• Candidate should possess excellent computer skills with experience in QuickBooks
• Ability to work Monday to Friday 8:30am–5:00pm
• Contributes to team effort by completing necessary tasks, may be asked to assist in other areas
• 5+ year administrative experience preferred
• Able to use and operate a computer with basic Microsoft office required
• Understand accounting principles
• Extensive knowledge of Excel (to combine, sort, and summarize large amounts of data)