Accounting Administrative Assistant / Receptionist

Sedona Staffing Services; Dubuque (IA); On-site; USD 35,000 - 48,000; Full time

Job summary

Sedona Staffing Services is seeking a professional Receptionist/Accounting Administrator to support front-desk activities and assist with daily accounting tasks in a confidential office setting. The role requires strong communication and organizational skills, and the ability to manage multiple priorities efficiently.

The ideal candidate will have a Bachelor’s degree in Accounting, experience with a multi-line phone system, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Accounting is required.
• Exceptional organizational, written, and verbal communication skills are essential.
• Experience operating a multi-line phone system is required.
• Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Reception & Customer Service: Answer and direct calls on a multi-line phone system, greet visitors, schedule appointments, and relay messages professionally.
• Administrative Support: Perform filing, scanning, data entry, mail processing, and document organization.
• Client Support: Assist clients with submitting required paperwork, collecting tax documents, and answering routine inquiries.
• Accounting Assistance: Support basic bookkeeping and accounting functions, including maintaining records, processing invoices, and assisting with payment-related tasks as needed.
• Confidentiality & Recordkeeping: Maintain accurate records and safeguard sensitive client and financial information.
• Tax Season Support: Assist with increased administrative workloads during tax season and help ensure documents and tasks are completed within established deadlines.

Skills

Organizational skills

Written and verbal communication

Multi-line phone system experience

Attention to detail

Education

Bachelor's degree in Accounting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are seeking a professional, organized, and detail-oriented Receptionist/Accounting Administrator to provide front-desk support and assist with daily administrative and accounting functions. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to handle confidential financial information with discretion.

Key Responsibilities

• Reception & Customer Service: Answer and direct calls on a multi-line phone system, greet visitors, schedule appointments, and relay messages professionally.
• Administrative Support: Perform filing, scanning, data entry, mail processing, and document organization.
• Client Support: Assist clients with submitting required paperwork, collecting tax documents, and answering routine inquiries.
• Accounting Assistance: Support basic bookkeeping and accounting functions, including maintaining records, processing invoices, and assisting with payment-related tasks as needed.
• Confidentiality & Recordkeeping: Maintain accurate records and safeguard sensitive client and financial information.
• Tax Season Support: Assist with increased administrative workloads during tax season and help ensure documents and tasks are completed within established deadlines.

Qualifications

• Bachelor’s degree in Accounting.
• Exceptional organizational, written, and verbal communication skills.
• Experience operating a multi-line phone system.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong attention to detail and the ability to manage multiple priorities in a professional office environment.
• Ability to maintain confidentiality and handle sensitive information responsibly.

Sedona Staffing Services is an Equal Opportunity Employer