Accounting Assistant

Career Resource Services; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Career Resource Services in Dallas is seeking an accounting/administrative specialist to handle invoices, daily transactions, expense processing, and data entry. You will support the accounting department, maintain databases, and prepare reports with professional communication to clients and internal teams.

The role offers growth in accounting knowledge, exposure to audits, and collaboration with cross‑functional staff in a dynamic office environment.

Qualifications

• Two-year associate degree or vocational/technical school preferred.
• Three+ years’ experience with accounting or financial transactions is preferred.
• Proficiency working with numbers and basic financial concepts.
• Strong computer skills with Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Adobe Pro is a plus.
• Maintain high ethical standards and confidentiality.

Responsibilities

• Process invoices and daily transactions and expenses.
• Perform administrative support functions.
• Update and maintain accounting database with data entry and reports.
• Prepare reports while communicating with external clients and internal team members.
• Assist with preparation and mailing of tax documents.
• Prepare and submit expense reports.
• Support preparation of accounting entries, vendor payments and bank reconciliations.
• Serve as a key contact for company credit card administration.
• Prepare board presentations using information from internal stakeholders.
• Assist with materials for internal and external audits and audit confirmations.
• Answer and direct phone calls; cover the reception desk as necessary.
• Maintain department records per retention policy including online storage systems.

Education

Two-year associate degree or vocational/technical school preferred

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Adobe Pro

Job description

The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting department by processing invoices, transactions, expenses as well as updating our accounting database. This position will give you the opportunity to grow your accounting knowledge and experience.

Responsibilities

• Process invoices and daily transactions and expenses
• Perform administrative support functions
• Update and maintain accounting database with data entry and reports
• Prepare reports while having professional etiquette and demeanor when communicating with external clients and internal team members
• Assisting with the preparation and mailing of tax documents
• Preparing and submitting expense reports
• Supporting the preparation of accounting entries, vendor payments and bank reconciliations
• Serving as a key point of contact for the company credit card administration
• Preparing clear and polished board presentations using information gathered from internal stakeholders
• Assisting with the preparation of materials needed for internal and external audits and audit confirmations
• Answering and directing phone calls; cover the reception desk as necessary
• Maintaining department records as required by organizational retention policy including use of online document storage systems

Qualifications

• Two-year associate degree or vocational/technical school preferred
• Three+ years’ experience with accounting or financial transactions is preferred
• Proficiency working with numbers and basic financial concepts required
• Strong computer skills, specifically with Microsoft Office Excel, PowerPoint, Word and Outlook
• Ability to learn and utilize internal systems and applications
• Excellent verbal, written, and interpersonal communication skills with the ability to interact with all levels of clients and internal personnel
• Self-motivated team player with strong attention to detail, a high level of accountability, organizational skills and the ability to work independently
• Analytical ability to gather and summarize data for reports
• Ability to always maintain a high degree of ethical standards and complete confidentiality
• Ability to multi‑task, prioritize and problem solve
• Experience with Adobe Pro is a plus
• Remain insightful, caring and flexible as it relates to the organization’s mission, team members and clients