Accounts Payable Processor / Front Desk

Defiance Energy Services, LLC; Shreveport (LA); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health

Dental

Vision

IRA

paid vacation

holidays

Job summary

Defiance Energy Services, LLC in Shreveport, LA seeks a detail-oriented Accounts Payable Processor / Front Desk Receptionist. You will handle invoice processing, expense reports and reconcile vendor accounts while greeting visitors and managing front desk duties.

The role requires QuickBooks and MS Office proficiency, strong organizational and communication skills, and 2+ years in AP or accounting. Training will be provided; Monday–Friday 8am–5pm, on-site.

Qualifications

• Data entry skills with solid numerical accuracy.
• Proficiency in English and MS Office; QuickBooks experience.
• Strong attention to detail and accuracy.
• Understanding of basic bookkeeping and accounts payable principles.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• 2+ years of experience in accounts payable or general accounting.
• Resourceful and proactive when issues arise.
• High-energy, can-do attitude.
• Able to work Monday–Friday 8am–5pm.

Responsibilities

• Greet and welcome guests as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Receive, sort and distribute daily mail and deliveries
• Order office supplies and keep inventory of stock
• Perform clerical receptionist duties such as filing, photocopying, scanning and faxing
• Perform company bank deposits at the local banking branch
• Process accounts payable invoices and ensure accuracy and timeliness of payments
• Review and reconcile vendor statements
• Prepare and maintain accounting documents and records
• Investigate and solve discrepancies in invoices and payments
• Assist with month-end closing processes
• Maintain vendor relationships and respond to inquiries in a timely manner

Skills

Data entry

Attention to detail

Time management

Communication

Independence

Tools

QuickBooks

MS Office

Job description

We are seeking a detail-oriented and organized Accounts Payable Processor / Front Desk Receptionist to join our team. As the first point of contact for all the company, the Receptionist plays a crucial role in creating a positive impression and providing excellent customer service to our occasional visitors and employees. This position will also be responsible for processing invoices, managing expense reports and reconciling vendor accounts. The ideal candidate will have a strong understanding of accounting principles and be able to work independently with minimal supervision.

Training will be provided!

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Receive, sort and distribute daily mail and deliveries
• Order office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, scanning and faxing
• Perform company bank deposits at the local banking branch
• Process accounts payable invoices and ensure accuracy and timeliness of payments
• Review and reconcile vendor statements
• Prepare and maintain accounting documents and records
• Investigate and solve any discrepancies in invoices and payments
• Assist with month-end closing processes
• Maintain vendor relationships and respond to inquiries in a timely manner

Requirements

• Data entry skills along with a knack for numbers
• Proficiency in English, MS Office, especially Excel and accounting software (e: QuickBooks)
• Strong attention to detail and accurancy
• Understanding of basic bookkeeping and accounts payable principles
• Excellent organizational and time management skills
• Solid written and verbal communication skills
• Hands-on experience with spreadsheets and QuickBooks preferred
• 2+ years of experience in accounts payable or general accounting preferred
• Ability to be resourceful and proactive when issues arise
• High-energy, can-do and positive attitude!
• Able to work Monday-Friday 8am - 5pm

Benefits

• Health
• Dental
• Vision
• IRA
• paid vacation
• holidays