Accounting Office Support Specialist

Dermody, Burke & Brown, CPAs, LLC; City of Syracuse (NY); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Flexible scheduling

Overtime available

Job summary

Dermody, Burke & Brown, CPAs, LLC is seeking an Accounting Office Support Specialist to provide essential administrative and operational support within our accounting practice. The role demands accuracy, organization, and a client-focused service mindset.

The position offers in-office work with flexible scheduling off-season. Starting at $22 per hour, depending on experience, with possible overtime during busy seasons and some evenings or Saturdays.

Qualifications

• Minimum 3 years of experience in a professional office environment, preferably in an accounting or tax firm.
• Proficiency in MS Word, Excel, Outlook, and Adobe Suite; accounting software experience a plus.
• Strong organizational skills to manage multiple deadlines and confidential documents.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
• Manage client communications: preparation, release, and tracking
• Process 1099s, tax returns, extensions, and government notices accurately
• Provide support to accountants, staff, and firm leadership
• Organize mail, deliveries, and secure document handling
• Assist with scheduling, meetings, and client-facing prep
• Support operations through various projects and office duties

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Teamwork

Adaptability

Tools

Microsoft Word

Excel

Outlook

Adobe Suite

Accounting software

Job description

Home > Accounting Office Support Specialist

We are looking for a detail-oriented professional to provide essential administrative and operational support within our accounting practice. The ideal candidate has a strong background in office operations, thrives in a fast-paced professional services environment, and is committed to accuracy, organization, and client service.

Key Responsibilities:

• Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
• Manage the preparation, release, and tracking of client communications
• Process 1099s, tax returns, extensions, and government notices with accuracy and timeliness
• Provide administrative support to accountants, staff, and firm leadership
• Organize and maintain incoming/outgoing mail, deliveries, and secure document handling
• Assist with scheduling, meeting setup, and client-facing preparation
• Support firm operations through various assigned projects and general office responsibilities

Qualifications:

• Minimum 3 years of experience in a professional office environment, preferably in anaccounting or tax firm
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Suite; experience with accounting software a plus
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Demonstrated ability to quickly learn and adapt to new software and systems
• High attention to detail and accuracy, especially in handling confidential financial documents
• Strong problem-solving abilities and initiative in a team-oriented environment
• Excellent written, verbal, and interpersonal communication skills

Full-time withflexible scheduling options in the off-season

In-Office Position

Starting at $22 per hr based on experience

Office hours are Monday‒Friday 8:30 a.m. – 5 p.m.Dependability is criticalwith possibleovertimeduring busy seasons, (January-April) (September-October) which may include some evenings and Saturdays.