Accounting & Admin Coordinator — Reception & Invoicing

Butterfield Electric Inc; Woodland (CA); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Paid time off

Job summary

Butterfield Electric Inc. in Woodland, CA seeks an Accounting Administrative Coordinator. This full-time role blends receptionist duties with accounting tasks, including invoice entry and vendor management.

The candidate should be highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional office setting. Responsibilities include greeting visitors, screening calls, coordinating mail, and supporting staff.

Qualifications

• Basic computer skills with proficiency in Microsoft Office, especially Excel.
• Experience with high-volume invoice processing.
• Strong interpersonal and communication skills.
• Ability to multi-task and maintain accuracy.

Responsibilities

• Serve as primary receptionist: greet visitors, direct calls, screen calls, handle mail, maintain reception area.
• Provide administrative support for staff and assist with projects.
• Scan and enter invoices into the accounting system and review monthly statements.
• Maintain certificates, licenses, W-9s, and set up vendors as needed.

Skills

Microsoft Office

Excel

Customer service

Communication

Multi-tasking

Organizational skills

Confidentiality

Problem solving

Team player

Education

Accounting education

Tools

Accounting software

Job description

Butterfield Electric Inc. in Woodland, CA seeks an Accounting Administrative Coordinator. This full-time role blends receptionist duties with accounting tasks, including invoice entry and vendor management.

The candidate should be highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional office setting. Responsibilities include greeting visitors, screening calls, coordinating mail, and supporting staff.