Accounting Administrative Coordinator

Butterfield Electric Inc; Woodland (CA); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Paid time off

Job summary

Butterfield Electric Inc. in Woodland, CA seeks an Accounting Administrative Coordinator. This full-time role blends receptionist duties with accounting tasks, including invoice entry and vendor management.

The candidate should be highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional office setting. Responsibilities include greeting visitors, screening calls, coordinating mail, and supporting staff.

Qualifications

• Basic computer skills with proficiency in Microsoft Office, especially Excel.
• Experience with high-volume invoice processing.
• Strong interpersonal and communication skills.
• Ability to multi-task and maintain accuracy.

Responsibilities

• Serve as primary receptionist: greet visitors, direct calls, screen calls, handle mail, maintain reception area.
• Provide administrative support for staff and assist with projects.
• Scan and enter invoices into the accounting system and review monthly statements.
• Maintain certificates, licenses, W-9s, and set up vendors as needed.

Skills

Microsoft Office

Excel

Customer service

Communication

Multi-tasking

Organizational skills

Confidentiality

Problem solving

Team player

Education

Accounting education

Tools

Accounting software

Job description

Accounting Administrative Coordinator Job Summary: This position serves as the primary point of contact for visitors and customers while providing administrative and accounting support. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple responsibilities in a professional office environment.

Job Details: Full-time Schedule: Monday – Friday, 7:00 AM – 4:00 PMLocation: Woodland, CAPay: $20 - $27hr

Benefits: 401(k) Health and dental insurance, Paid time off

General Responsibilities – Receptionist:

• Greet visitors and direct them appropriately.
• Answer and screen telephone calls.
• Train new personnel on phone system usage.
• Process incoming and outgoing mail.
• Maintain reception area, conference room, and kitchen.
• Make copies, send/distribute faxes, and maintain office machines.
• Manage inventory and order office supplies as needed.
• Provide administrative support for staff.
• Assist with projects as assigned.
• Cross-train in other support roles.

General Responsibilities – Accounting Coordinator:

• Scan and enter invoices into the accounting system (high volume).
• Request and review monthly statements.
• Maintain and request insurance certificates, business licenses, and W-9 forms.
• Set up new vendors.
• Complete vendor applications.

Qualifications

• Basic computer skills with proficiency in Microsoft Office, especially Excel.
• Multiple-line phone experience preferred.
• Strong filing and organizational skills.
• Customer service experience strongly preferred.
• Ability to handle detailed work with a high degree of accuracy.
• Excellent interpersonal, written, and oral communication skills.
• Professional office skills with the ability to make sound, independent decisions.
• Ability to multi-task, stay flexible, and work effectively with all levels of staff.
• Problem-solving skills and a positive, team-oriented attitude.
• Some accounting education and/or experience preferred.
• Strong personal ethics and ability to maintain confidentiality.