Executive Admin & Operations Coordinator

Energy Jobline ZR; Concord (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401K

Paid Vacation

Holidays medical and dental

Job summary

Advanced Voice & Data Inc. is a leading low voltage contractor specializing in cabling, Audio Video, security systems, and related technologies.

We are seeking an organized Administrative Assistant to support our operations, handle accounts payable in QuickBooks, manage job folders, file pre-liens, and assist the CEO and CFO with scheduling, reports, and travel planning. The role focuses on maintaining accurate records, coordinating purchasing, and ensuring timely communications with field teams

Qualifications

• Minimum 1–3 years as Administrative Assistant or similar role.
• Proficiency with QuickBooks and MS Office applications.
• Strong organizational and time-management skills required.

Responsibilities

• Handle accounts payable in QuickBooks and process invoices.
• Create and maintain job folders and insure documentation is complete.
• Prepare and file pre-liens and maintain records.
• Answer calls and respond to emails promptly.
• Create purchase orders and order materials as needed.
• Provide executive support to CEO and CFO, schedule meetings and travel.

Skills

QuickBooks

MS Office

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Education

High School diploma

Administrative Assistant certification

Tools

MS Excel

MS Word

Adobe

Bluebeam

Visio

Job description

Advanced Voice & Data Inc. is a leading low voltage contractor specializing in cabling, Audio Video, security systems, and related technologies.

We are seeking an organized Administrative Assistant to support our operations, handle accounts payable in QuickBooks, manage job folders, file pre-liens, and assist the CEO and CFO with scheduling, reports, and travel planning. The role focuses on maintaining accurate records, coordinating purchasing, and ensuring timely communications with field teams