Billing & Administrative Coordinator

Total Safety; Midland (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Total Safety is seeking a Business Administrator to provide essential clerical and administrative support within the department. The role involves invoicing, data entry, and coordinating communications across teams.

The ideal candidate will possess strong attention to detail, organization, and the ability to manage multiple tasks, including meeting coordination and front-line reception support.

Qualifications

• Experience billing and invoicing clients.
• Progressive related experience with knowledge of departmental function, procedures, terminology, and interrelationships.
• Above average communication & interpersonal skills to interact with multiple internal, external & executive contacts.
• PC skills with proficiency with MS Office and other function-specific software. Ability to develop spreadsheets and modify formats to complete assignments.
• Attention to detail with strong planning, organization and time management.

Responsibilities

• Performs basic clerical and administrative duties for the assigned department.
• Responsible for invoicing the client and maintaining supporting documentation.
• Collects payments for invoices and ensures timely processing.
• Creates, runs, and distributes standard reports and maintains organized files.
• Assists in meeting planning, travel arrangements, and event coordination.
• Coordinates communication with various parties and provides timely information.

Skills

Billing & invoicing

Communication

Interpersonal skills

Data entry

Attention to detail

Organization

Teamwork

Education

High school diploma or GED + Associates

Tools

Salesforce

MS Office

Job description

Total Safety is seeking a Business Administrator to provide essential clerical and administrative support within the department. The role involves invoicing, data entry, and coordinating communications across teams.

The ideal candidate will possess strong attention to detail, organization, and the ability to manage multiple tasks, including meeting coordination and front-line reception support.