0000 Facility - Administrative Clerk

Harboroaks; Brooklyn Heights (TN); On-site; USD 26,000 - 38,000; Full time

Job summary

Harboroaks is seeking a courteous office clerical professional to perform general administrative duties and support front desk operations. You will welcome visitors, route inquiries, and maintain essential records in a fast-paced environment.

The role requires a high school diploma or equivalent, with ability to handle multiple tasks, manage mail, and coordinate with vendors to ensure smooth office operations.

Qualifications

• High School diploma or equivalent required.
• Experience with front desk reception preferred.
• Ability to handle multiple administrative tasks.

Responsibilities

• Greet and direct visitors.
• Respond to inquiries and route calls.
• Maintain visitor log and issue badges if required.
• Handle mail and document filing.
• Order office supplies and manage inventory.
• Perform general clerical duties as assigned.

Skills

Reception duties

Clerical tasks

Front desk

Education

High School diploma or equivalent

Job description

Overview

PURPOSE STATEMENT:

Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handlingfront office receptionand general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.