Administrative Clerk

Harboroaks; Fox Acres (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Harboroaks is seeking a detail-oriented administrative professional to join its intake team. The role focuses on front desk reception, basic clerical tasks, visitor greeting, and maintaining a secure, well-organized office.

You will handle phone calls, manage the guest log, coordinate with vendors, and keep mail and documents organized. Strong communication and organizational skills are essential for success.

Qualifications

• High School diploma or equivalent required.
• Experience greeting visitors and handling phone calls is preferred.

Responsibilities

• Handle front desk reception and general admin duties.
• Greet visitors and direct them to the proper person.
• Notify personnel of visitor arrivals.
• Maintain security through guest log and badges.
• Track office inventory and coordinate with vendors.
• Answer callers, transfer calls or take messages.
• Sort mail and file documents, both paper and electronic.
• Perform other duties as assigned.

Skills

Front desk

Customer service

Reception

Office software

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Overview

PURPOSE STATEMENT:

Come be part of our intake team! Perform general clerical duties in accordance with the office procedures of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Responsible for handlingfront office receptionand general administrative duties.


• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.


• Notify facility personnel of visitor’s arrival.


• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.


• Keep track of inventory and work with supply vendors to ensure a well-stocked office.


• Answer and transfer telephone calls or take messages.


• Handle facility inquiries and provide general information.


• Sort and deliver incoming mail and send outgoing mail.


• Copy, file and update paper and electronic documents.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.