Warehouse Admin Assistant

SMC Food 21 Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A food logistics company in Singapore is looking for a Warehouse Operator to manage inventory documentation and ensure smooth warehouse operations. The role includes overseeing inventory verification, internal transfers, and compliance with safety standards. Candidates should be proficient in Microsoft Office, have strong organizational skills, and previous experience in warehouse operations is advantageous. Working hours are Monday to Friday, 8 AM to 5 PM, and Saturdays until noon.

Qualifications

• Proficient in Microsoft Office applications, especially Word and Excel.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Previous experience in warehouse operations or administrative support is an advantage.

Responsibilities

• Handle documentation such as invoices and delivery orders.
• Oversee the receipt, inspection, and verification of inventory.
• Confirm the accuracy and quality of inventory for shipping.
• Manage internal stock transfers.
• Monitor damaged product orders and returns.
• Reconcile inventory with systems.
• Ensure cycle counts are executed accurately and timely.
• Liaise with departments to coordinate warehouse activities.
• Handle Halal certifications and enforce safety standards.
• Support warehouse operations and compliance with SOPs.

Skills

Proficient in Microsoft Office applications

Strong organizational skills

Excellent communication skills

Attention to detail

Ability to prioritize tasks

Job description

• Handle documentation such as invoices, delivery orders (DO), picking lists, stock movement records, MRNs, CRNs, etc.

• Oversee the receipt, inspection, and verification of inventory (incoming and outgoing).

• Confirm the accuracy and quality of inventory being prepared for shipping.

• Manage internal stock transfers (issue MRNs and MRRs).

• Monitor damaged product orders and the status of returned products.

• Monitor and control inventory, including regular counts.

• Reconcile inventory with systems (Auto Count).

• Ensure cycle counts are completed accurately and on time.

• Liaise with other departments, including Production, Purchasing, and Logistics, to coordinate warehouse activities.

• Handle and validate Halal certifications.

• Monitor and enforce warehouse safety and hygiene standards.

• Support the Warehouse team and ensure warehouse operations are carried out efficiently, in compliance with SOPs, Food Safety Management Systems, and customer expectations.

• Prepare for and support internal and external audits.

Working Hours: Mon to Fri: 8am to 5pm; Every Sat: 8am to 12 noon

Job Requirements:

• Proficient in Microsoft Office applications, especially Word and Excel.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Previous experience in warehouse operations or administrative support is an advantage.
• Positive attitude, willingness to learn, and ability to work well both independently and in a team.