Executive Secretary (Financial Sector)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore seeks a skilled office administrator to manage HR functions and daily operations. The ideal candidate should have a diploma/degree in Business Administration or HR and at least 5 years of relevant experience. Strong knowledge of Singapore employment laws, proficiency in MS Office, and good organizational skills are essential. Responsibilities include recruitment activities, compliance management, and supporting the CEO with administrative tasks.

Qualifications

• Minimum 5 years’ experience in office management or HR administration.
• Strong knowledge of payroll processes.
• Proficiency in using MS Office applications.

Responsibilities

• Oversee daily office administration and operations.
• Manage HR functions including payroll and attendance records.
• Lead recruitment activities such as candidate screening and onboarding.
• Maintain employee records compliant with local regulations.
• Coordinate employee engagement activities and training sessions.

Skills

Office management

HR administration

Knowledge of Singapore employment laws

Proficiency in MS Office

HRIS systems

Education

Diploma/Degree in Business Administration or HR

Job description

Job Description

• Oversee daily office administration, ensuring smooth and efficient operations
• Manage HR functions, including payroll processing, leave and attendance records
• Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding
• Maintain employee records in compliance with local regulations and company policies
• Coordinate employee engagement activities, training sessions, and performance review processes
• Liaise with external vendors, service providers, and government agencies for HR and office matters
• Ensure compliance with Singapore employment laws and regulations
• Manage procurement of office supplies and facilities, ensuring cost-effectiveness
• Manage CEO’s calendar: schedule appointments, meetings, and conference calls
• Coordinate and book international and domestic travel, including flights, accommodations, and itineraries
• Handle visa applications, renewals, and related documentation for CEO business travel
• Prepare meeting materials, presentations, and reports for CEO as required
• Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate

Job Requirement

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems

HOW TO APPLY

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now” or email [e-mail]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R24123391