Temporary Executive Assistant (4 months)

Khoo Teck Puat Hospital; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking a Temporary Executive Assistant for 4 months to provide administrative support in the Medical Social Service department. The ideal candidate will manage front counter duties, maintain records, and assist in various administrative tasks. Candidates must have 4 years of experience with at least one year in social service or healthcare, and be proficient in English as well as another language or dialect.

Qualifications

• At least 4 years of working experience with 1 year in a social service/healthcare setting.

Responsibilities

• Provide administrative support to the Medical Social Service department.
• Manage front counter duties and respond to enquiries.
• Maintain staff training records and departmental filing.

Skills

Proficient in spoken and written English

Fluent in Mandarin/Malay/Tamil or at least one Chinese dialect

Education

Diploma or GCE 'A' level

Job description

Temporary Executive Assistant (4 months)

Family Group: Allied Health

To provide administrative support to Medical Social Service department, prepare reports, maintaining of department records and complete departmental statistics.

Major Duties and Responsibilities

MAJOR DUTIES AND RESPONSIBILITIES (A) SPECIFIC

• Manage front counter duties, attend to enquiries from telephone calls, emails (department email account) and walk-in visitors and re-direct to appropriate staff to manage where necessary.
• Register and allocate referrals to respective staff in-charge.
• Reply to routine letters and emails without supervision.
• Manage MP letters and monitor replies from Medical Social Worker.
• Assist in payment of funds as authorized by Medical Social Worker.
• Manage funds disbursement and records.
• Maintain staff training records and provide administrative support to training application.
• Maintain staff confidential records for HOD’s access and reporting.
• Raise orders for departmental office supplies.
• Raise request for activation and deactivation of staff IT account access.
• Maintain department facilities and fault reporting.
• Manage Household Means Testing (HHMT) applications and ensure secured e-filing and submission.
• Maintain departmental filing and e-filing system in a systematic manner.
• Translate for Medical Social Worker/ Social Work Assistant.
• Booking of facilities and setting up of tele-consult.
• Assist Head of Department in administration duties.
• Participate in projects that improve the work processes in department/hospital.
• Actively involved in hospital and department’s initiatives.
• Embrace continuous improvements as our way of life by improving and refining work performance on a daily basis.
• Any other duties as assigned by the Supervisor/ Head of Department.

Job Requirements

Education, Training and Experience

• Diploma or GCE 'A' level with at least 4 years of working experience of which at least one year of working experience in social service/healthcare setting.
• Must be proficient in spoken and written English and fluent in Mandarin/Malay/Tamil or at least one Chinese dialect.