Team Executive Assistant

The CAP Consulting Group Pte Ltd; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A well-known consulting firm in Singapore is seeking an Executive Assistant to provide comprehensive support to senior corporate heads. The ideal candidate must possess 5 to 10+ years of experience, are knowledgeable in IT support, and administrative tasks. Responsibilities include scheduling meetings, managing IT issues, assisting HR, and handling finance claims. A positive attitude, excellent organizational skills, and the ability to thrive in a fast-paced environment are essential. This role offers flexible working arrangements including one day of remote work per week.

Benefits

Flexible working arrangements

Comprehensive benefits package

Qualifications

• 5 to 10+ years of experience providing secretarial support.
• EA experience supporting IT and office administration.
• Capability to manage multiple tasks and prioritize.

Responsibilities

• Provide IT admin support, liaising with service providers.
• Schedule Board and committee meetings effectively.
• Support HR functions, including onboarding and offboarding.
• Assist with finance claims and other administrative matters.
• Manage calendars and travel logistics for corporate heads.

Skills

Team support

IT admin

Organizational skills

Communication skills

Adaptability

Attention to detail

Education

Diploma or degree

Tools

Microsoft Word

Concur

Job description

Team Executive Assistant role with a renowned PE firm (permanent role)

• Around 5 to 10+ years of experience providing full secretarial support to 3 Heads of Department
• EA experience supporting a team with some IT admin/support and office admin experience is preferred
• Experience working in FI/asset management/PE/professional service industry preferred but this is not a must

Our client is a global PE firm backed by a blue‑chip and international investment firm. This is a perm role which offers good perks/ benefits. The firm is based in town and it offers a 1-day WFH per week of arrangement.

The Role – Executive Assistant (supporting Corporate Functions) and office admin

Supporting a team of corporate heads, including the Finance Director, Head of Legal and Head of Human Resources, this Executive Assistant plays an enabling role in ensuring optimal support for the office.

Responsibilities

1. IT Admin
   • Acts as the primary liaison between internal stakeholders and external IT service providers to ensure timely resolution of IT issues
   • Responsible for the procurement of IT hardware (laptops, mobile devices, etc.) and software subscriptions (Adobe Pro, Thinkcell, etc.) as well as ensuring adequate inventory of IT assets
   • Manages the onboarding and offboarding processes, including timely activation / deactivation of accounts, set‑up of equipment and software
   • Oversees the office’s corporate mobile plans
   • Arranges the monthly maintenance of the IT hardware for e.g., video conference systems, etc.
   • Validates the billings for various IT‑related purchases and services
   • Assist with any ad‑hoc IT‑related projects
2. Legal Admin (committee meetings quite regular/tight timeline/ scheduling of meetings -can change)
   • Assists with the scheduling of Board meetings and investment committee meetings
   • Liaises with the firm’s external board members’ EAs
   • Manages the IT application (Diligent) used for uploading and filing of Board meeting and investment committee meeting materials
   • Liaises with the firm’s external corporate secretary for resolutions and filings
   • Track global compliance form completion and follow up as required
   • Copy typing handwritten comments into Microsoft Word documents
3. HR Admin
   • Onsite HR support including the onboarding and offboarding of employees
   • Supports general administrative duties including processing/ printing/ filing/ retrieving of corporate records, documents, and reports
4. Finance Admin
   • Assists with claims submission in Concur
   • Provides support for any ad‑hoc finance admin matters
5. General Office Support:
   • Calendar management for the corporate heads including travel arrangements and expense claim filing, and coordinating meetings with internal and external parties
   • Prepares and ensures readiness of the meeting facility, including IT connectivity and attends to arriving guests (for guests pertaining to corporate service)
   • Supports travel logistics for offsite events (this is not frequent like once every 2 yrs or so).
   • Co‑shares the responsibility with monitoring of office supplies
   • Collaborate with other administrative resources and to provide cover support, when required

Experience and Qualifications

• Diploma or degree qualified with over 5 to 10+ years of team EA experience. EA experience supporting a team with some IT admin/support and office admin experience is preferred
• EA experience in financial and professional services is advantageous (but not a must have). Or you have done a team EA role supporting a faster paced organization.
• Demonstrated planning & organization skills with an ability to multi‑task /multi‑support
• Able to work independently and within a team, hands‑on and resourceful, with an ability to thrive in a fast‑paced environment
• Highly self‑motivated self‑starter
• High level of integrity with a diligent work ethic
• Meticulous attention to details
• Team player who is collaborative and flexible
• Excellent written and oral communication skills
• Thrives in a smaller office setting (of around 30 to 40 staff)
• Highly adaptable and thrive in a faster‑paced work environment
• Positive and energetic with a good work attitude.

To apply, please send your CV in Word doc. Please also include details on your current salary, expected salary and notice period in your CV.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 19 Jan 2026