Team Administrator (Database Management)

CBRE; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global real estate services firm is seeking a Team Administrator in Singapore to support their Industrial Brokerage division. The ideal candidate will manage client databases, assist with administrative tasks, and provide marketing support. Skills required include strong data management, analytical abilities, and proficiency in Salesforce. A collaborative and proactive approach is essential. Join a dynamic team where your input will shape real estate services.

Qualifications

• Strong attention to detail in data entry and management.
• Experience with Salesforce or other CRM tools is a huge plus.
• Ability to work independently and in a team.

Responsibilities

• Establish and maintain databases for clients and transactions.
• Ensure timely updates of the proprietary database.
• Manage marketing materials and social media posts.

Skills

Data management

Analytical skills

Interpersonal skills

Proactive approach

Problem-solving

Attention to detail

Team collaboration

Tools

Salesforce

Power BI

Microsoft Office

Job description

Team Administrator (Database Management)

Job ID: 239991

Location: Singapore - Singapore

About The Role

At CBRE, our people enjoy the flexibility of working in a global real estate and property services organization with tremendous scale. Every day you are empowered to be better and this is achieved through the platform and resources you have access to and the ability to work in an inclusive and a collaborative environment where you will be challenged to grow and be your best.

Our Industrial Brokerage division is looking for a highly motivated Team Administrator to support our high performing team in Singapore.

What You’ll Do

• Responsible for establishing, managing and maintaining prospective clients’ and transactions’ databases on behalf of the department.
• Work with relevant departments to ensure our proprietary database is accurately updated in a timely fashion to ensure quality service delivery to brokers and clients
• Assisting team members in administrative work such as arranging for conference calls, meetings, transport, courier and other ad hoc duties.
• Responsible for managing documentation and system requirements related to sales processes such as invoicing, following up of billings and ensuring necessary documentation is completed and stored in the central repository
• Maintain and manage Salesforce to be the source of truth for customer information, leads pipeline and market intel tracking (CRM system for directors to track team members’ performance and current dealings)
• Keeping track and updating of team’s track record and capability collaterals as part of the go‑to‑market suite of collaterals.
• Providing direct marketing and sales support to the department by organising outdoor, online and newspaper advertisements and sending email blasts for projects
• Managing Social Media posts, digital marketing channels and third party listing sites such as but not limited to LinkedIn, Carousell, Google Adwords, Youtube Ads, Commercial Guru, The Edge for the Industrial & Logistics team;
• Creating marketing materials such as an Information Memorandum, Property Factsheets, Proposals and Presentations with support from in house pursuits and client solutions team
• Liaise with our Digital and Technology team in India on the setting up of virtual dataroom and creation of user access. Prepare, upload and manage due diligence related items and documents in the virtual dataroom
• Supporting team members in their projects by managing NDA signings with prospective buyers, keeping track of their status, arrangement of viewings, updating of progress reports, etc.

What You’ll Need

• Comfortable in dealing with data sets, have an eye for detail in data entry/ management
• Proactive and resourceful approach to work
• Good analytical, quantitative and problem‑solving skills
• Strong interpersonal skills and cultural sensitivity
• The capacity to work independently and collaboratively
• Ability to prioritise and manage multiple projects in order to meet deadlines
• Ability to work efficiently without compromising quality or accuracy
• Ability to work flexible hours if required to support critical deadlines
• A strong work ethic, and willingness to work hard and cohesively in a team
• Intermediate to advanced level in core Microsoft packages – Word, Excel, Outlook, and PowerPoint
• Prior experience with Salesforce/SharePoint/Power BI and other Visualization tools/ other CRM and business intelligence tools a huge plus
• Enthusiasm and commitment to complete transactions and provide high levels of service to clients

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realise your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE, Inc. is an Equal Opportunity and Aff…