Site Admin cum Document Controller

Staffhub Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading document management company in Singapore is seeking a Site Admin cum Document Controller to manage and organize project documentation. Responsibilities include managing all project documents, ensuring conformity and accuracy, and liaising with the HR department for payroll. Ideal candidates possess a Diploma or Degree in Building/Civil Engineering and at least 1 year of relevant experience. Strong communication and interpersonal skills are essential for this role to maintain effective project workflow.

Qualifications

• At least 1 year of experience in a relevant field.
• Proficient in document management and control.

Responsibilities

• Manage all documents for project(s).
• Perform filing, typing, and photocopying tasks.
• Maintain and update databases.
• Ensure timely delivery and receipt of documents.

Skills

Interpersonal skills

Communication skills

Education

Diploma or Degree in Building / Civil Engineering or related discipline

Job description

About the job Site Admin cum Document Controller

Responsibilities

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax, and other works being assigned from time to time.
• Maintaining and updating the database
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines
• Prepare workers payroll and liaise to HR department at Branch Office for payroll and personal reporting.
• Make sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required

Requirements

• Diploma or Degree in Building / Civil Engineering or related discipline
• At least 1 years experience in relevant field
• Good interpersonal and communication skills