Shipping Operations Assistant: Invoicing & Docs

MOL Chemical Tankers PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A chemical shipping company in Singapore is seeking an Operations Assistant to coordinate bunker inventory checks, process invoices, and assist with shipping documentation. The ideal candidate will have a diploma in Maritime Studies or Logistics and 1-3 years of experience in operations or shipping administration. Proficiency in MS Office and strong organizational skills are essential for ensuring compliance and accuracy in operations. This role offers a dynamic working environment aimed at supporting the company’s operational needs.

Qualifications

• 1-3 years of experience in operations assistant work or shipping administration.
• Proficient in MS Office and familiar with shipping documentation processes.

Responsibilities

• Coordinate with multiple teams to ensure accuracy in inventory data.
• Process supplier invoices and prepare Accounts Payable vouchers.
• Prepare and collect cargo-related documentation in coordination with vessels.
• Assist in monitoring vessel schedules and compliance with procedures.
• Maintain systematic filing and documentation records, updating operational databases.

Skills

Attention to Detail

Microsoft Office

Administrative Work

Customer Service

Invoicing

Charter

Accounts Payable

Databases

Report Generation

Shipping

Education

Diploma or degree in Maritime Studies, Logistics, or a related field

Tools

Microsoft Excel

Microsoft Word

Job description

A chemical shipping company in Singapore is seeking an Operations Assistant to coordinate bunker inventory checks, process invoices, and assist with shipping documentation. The ideal candidate will have a diploma in Maritime Studies or Logistics and 1-3 years of experience in operations or shipping administration. Proficiency in MS Office and strong organizational skills are essential for ensuring compliance and accuracy in operations. This role offers a dynamic working environment aimed at supporting the company’s operational needs.