Shipping Documentation Admin (Freight forwarding) [Fort Canning | 5 days | up to $3200] - LCYL

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading freight forwarding firm in Singapore is looking for a Shipping Documentation Admin to ensure smooth shipment operations, manage customer updates, and maintain accurate records. The ideal candidate should have at least 2 years of experience in the freight forwarding industry and be proficient in Microsoft Word and Excel. This position offers a salary range of $3000 - $3200 and operates on a 5-day work week.

Qualifications

• At least 2 years of relevant work experience in the freight forwarding industry.
• Must be familiar with Microsoft Word and Excel.

Responsibilities

• Liaise with subcontractors and clients for shipment execution.
• Provide updates on shipment status to customers.
• Coordinate collection and delivery schedules.
• Manage Bill of Lading issuance and payment arrangements.
• Prepare customs declarations.
• Generate accurate billing and invoices.
• Maintain operational records.
• Support continuous improvement initiatives.
• Collaborate with teams to resolve shipment issues.

Skills

Familiarity with freight forwarding

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Job description

Shipping Documentation Admin (Freight forwarding)

5 days, 9am- 5.30pm

Address: Clemenceau Avenue, UE Square Singapore 239920 (Fort Canning)

Salary: $3000 -$3200

Job Scope:

• Liaise effectively with subcontractors, carriers, overseas agents, internal departments and clients to ensure timely and accurate shipment execution.
• Provide regular updates to customers regarding shipment status, schedules, and any changes to arrangements.
• Coordinate collection and delivery schedules with sub-contractors, including warehouse handling and cargo readiness.
• Work closely with carriers to manage Bill of Lading (BL) issuance and collection and oversee payment arrangements.
• Manage end-to-end operational tasks across import/export shipments, cross-border trucking, and cross-trade movements.
• Prepare and process customs declarations in compliance with regulatory requirements.
• Generate accurate billing and invoices, ensuring completion before monthly financial cut-off dates.
• Maintain operational records and ensure data accuracy in internal systems.
• Support continuous improvement initiatives to enhance service delivery and cost efficiency.
• Collaborate with business development, sales and indoor sales team to resolve shipment issues and improve client satisfaction.
• Assist in vendor performance reviews and contribute to operational reporting when needed
• Contributes to team effort by accomplishing related results as needed
• To perform other duties and tasks as assigned
• Adhere to all company policies in areas of Compliance, HSSE&Q, Code of Business Conduct, Employee Handbook

Requirements:

• At least 2 years of relevant work experience in the freight forwarding industry
• Must be familiar with Microsoft Word and Excel