Senior/ Project Executive, IT Project & Training Development

MINDSG LTD; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A leading charity organization in Singapore seeks a Senior Project Executive to oversee IT project administration and coordination. The role involves general administrative duties, supporting project teams, and liaising with clients and vendors. Candidates should have a relevant degree and at least three years of management-level IT experience. Familiarity with project management practices is an advantage. This position offers a dynamic environment focused on empowering persons with intellectual disabilities.

Qualifications

• Minimum 3 years' experience in IT management level in a similar-sized structure.
• Hands-on experience and technical knowledge of applications and communications infrastructure.
• Familiarity with PMP is an advantage.

Responsibilities

• Responsible for general administrative duties such as scheduling of meetings.
• Monitor and coordinate project activities, resources, and progress for smooth execution.
• Assist in the planning and implementation of IT projects.

Skills

Administrative skills

Project management

IT knowledge

Communication skills

Education

ITE/ Diploma/ Bachelor's Degree in IT or related field

Tools

Project management software

Job description

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDSG LTD offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

DESIGNATION : Senior/ Project Executive, IT Project & Training Development

RESPONSIBILITIES

He / She is responsible for general administration and assisting the project team in the smooth running of projects.

• Responsible for general administrative duties such as scheduling of meetings, document preparation/filing, records management, meeting minutes etc.
• Support the internal teams on procurement matters, and collaborate with the Procurement Department to collate and ensure proper documentation within the purchase requisition.
• Monitor and coordinate project activities, resources, and progress to ensure smooth execution and prepare regular status reports for management and stakeholders.
• Assist in the planning and implementation of IT projects from initiation through to completion.
• Liaise with clients, vendors, and internal teams to ensure clear communication and timely resolution of issues.
• Engage the Finance Department on all expenses and financial matters such as expense claims, processing of invoices, payments, etc.
• Support operating routines including coordinating monthly/quarterly department meetings, collation of management reports etc.
• Support budget tracking and procurement processes related to IT projects.
• Collaborate with other project managers and project executives on any other office initiatives.
• Stay updated with the latest IT trends and technologies to support innovative project solutions.
• Conduct travel to branch locations as required to support project needs.
• Other Ad-hoc duties assigned by Reporting Manager

QUALIFICATIONS

• ITE/ Diploma/ Bachelor's Degree in IT or related field.

OTHER INFORMATION

• Minimum 3 years' experience in IT management level in a similar-sized structure and business, hands-on experience, and technical knowledge of applications and communications infrastructure.
• An added advantage for those familiar with PMP