Senior/ Operations Admin Executive (Group Admin)

Coliwoo Property Management Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A property management company in Singapore is seeking a skilled Operations Manager to oversee daily office operations, manage vendor relationships, and maintain Standard Operating Procedures. The ideal candidate will have a diploma or degree in a relevant field, at least 2 years of experience in operations management, and strong proficiency in Microsoft Office applications. Join a proactive team committed to delivering efficient administrative support and maintaining high service standards.

Qualifications

• At least 2 years of experience in student hostel or serviced office operations management.
• Experience in property or facilities management or front desk is advantageous.
• Strong proficiency in Microsoft Office applications, experience in data tracking preferred.

Responsibilities

• Oversee daily office operations ensuring timely management.
• Manage purchase requisitions and coordinate with Finance department.
• Support Operations Admin Executive’s during absences.

Skills

Team player

Interpersonal skills

Analytical skills

Presentation skills

Proficiency in Microsoft Office

Data tracking

Education

Diploma or Degree in Business Administration

Hospitality or Operations Management

Job description

Key Responsibilities

• Oversee daily office operations, ensuring timely and efficient management of administrative, procurement, and maintenance matters.
• Manage purchase requisitions, ePO submissions, receipting, and claims, ensuring seamless coordination with the Finance department.
• Handle enquiries and follow-up actions related to THM and other system matters
• Maintain and update various tracking files, reports, and records across all Coliwoo sites to ensure data accuracy and accessibility.
• Support Operations Admin Executive’s across sites during absences or as needed, ensuring smooth operational continuity.
• Develop, update, and maintain Standard Operating Procedures (SOPs) and other documentation to streamline administrative and operational processes.
• Coordinate preventive maintenance schedules and support the implementation of training programs with onsite teams.
• Manage vendor relationships, including vendor registration, evaluation exercises, and preparation of related reports.
• Monitor and manage office inventory such as stationery, equipment, mobile lines, staff name cards, and corporate transport accounts.
• Prepare weekly and monthly performance reports and dashboards to track site performance, analyse data trends, and provide insights for management decision-making.
• Support company-wide events, projects, and other group initiatives as assigned.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Hospitality, Operations Management, or related discipline.
• At least 2 year(s) of experience in student hostel / serviced office operations management/ administrative or operations support.
• Experience in property / facilities management or front desk would be advantageous.
• Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint); experience in data tracking and reporting preferred.
• Good team player with interpersonal, analytical, presentation skills.
• Service‑orientated with pleasant disposition.
• Proactive, resourceful, and adaptable to a fast‑paced and evolving environment.

We regret that only shortlisted candidates will be notified.