Senior Office Administrator (Facilities) (JD#10746)

SCIENTE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore seeks a Facilities Operations Manager / Facilities Engineer to oversee operations of office facilities and critical infrastructure. The role includes managing electrical systems, HVAC, and ensuring safety compliance. Candidates should have a diploma or degree in Facilities Management, 4+ years of relevant experience, and strong technical knowledge in systems management. Skills in vendor management and Microsoft Excel are essential. Interested applicants should send their resume to [e-mail].

Qualifications

• 4+ years of hands-on experience in facilities operations or corporate real estate.
• Technical knowledge of UPS, generators, electrical distribution, HVAC, and fire suppression systems.
• Proven experience managing access control systems and CCTV.

Responsibilities

• Manage daily office facilities operations including electrical systems, HVAC, and plumbing.
• Conduct routine inspections and preventive maintenance for building systems.
• Support IT infrastructure including power supply and cooling systems.

Skills

Facilities Management

Electrical systems knowledge

HVAC systems

Vendor management

Microsoft Excel proficiency

Communication skills

Problem-solving

Education

Diploma or Degree in Facilities Management or related field

Job description

Job Summary

We are seeking a Facilities Operations Manager / Facilities Engineer to oversee the day-to-day operations of office facilities and critical infrastructure. The role is responsible for ensuring reliable building services, IT and server room support, safety compliance, and vendor coordination.

Mandatory Skill-set

• Diploma or Degree in Facilities Management, Engineering, Building Services, or a related discipline;
• Must have 4+ years of hands‑on experience in facilities operations or corporate real estate, preferably within financial services, technology, or IT‑driven environments;
• Must have strong technical knowledge of UPS and generator systems, electrical distribution, HVAC, and fire suppression systems (FM‑200 / pre‑action);
• Must have proven experience managing door access control systems and CCTV platforms;
• Solid understanding of vendor management, maintenance coordination, and building management systems (BMS);
• High proficiency in Microsoft Excel, including formulas, data analysis, and reporting;
• Strong communication, coordination, and stakeholder management skills;
• Ability to work independently and provide after‑hours or emergency support when required.

Desired Skill-set

• Experience supporting server rooms or data centre‑like environments, with knowledge of Singapore safety, fire, and audit compliance requirements;
• Proven experience in facilities budgeting, cost tracking, contract management, and vendor coordination;
• Strong problem‑solving and incident management capabilities with a proactive, service‑oriented mindset;
• Ability to work independently and collaboratively with cross‑functional teams, supported by strong documentation and reporting skills.

Responsibilities

• Manage daily office facilities operations including electrical systems, HVAC, UPS, generators, lighting, and plumbing;
• Conduct routine inspections and preventive maintenance to ensure all building systems are functioning optimally;
• Support IT and server room infrastructure, including power supply, cooling systems, FM‑200 / pre‑action fire suppression, and environmental monitoring;
• Administer door access control systems, including user access management and after‑hours support;
• Oversee CCTV operations, including system monitoring, footage retrieval, and coordination with security vendors;
• Coordinate preventive and corrective maintenance activities with vendors, contractors, and building management;
• Manage vendors, contractors, and incident response activities, ensuring timely issue resolution;
• Ensure safety, fire, and audit compliance in accordance with Singapore regulatory and workplace standards;
• Support space planning, office setup, and staff relocations in collaboration with internal stakeholders;
• Liaise with landlords, vendors, and internal departments for operational matters and escalations;
• Oversee overall office operations to maintain a safe, clean, and comfortable working environment;
• Ensure facilities operations adhere to company policies, procedures, regulatory requirements, and maintain accurate budgets, contracts, and maintenance documentation;
• Provide additional administrative and operational support as required.

Should you be interested in this career opportunity, please send in your updated resume to [e-mail] at the earliest.

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Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

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