Senior HR Executive / Assistant HR Manager

KINDEN CORPORATION; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A multinational corporation in Singapore is seeking an experienced HR professional to oversee HR operations, manage payroll processing, and coordinate recruitment activities. The ideal candidate will ensure compliance with labor laws while fostering a positive workplace. Responsibilities include aligning HR functions with corporate goals and maintaining employee relations. Candidates must have proficiency in payroll systems and experience in managing recruitment processes. Competitive compensation and benefits are offered.

Qualifications

• Experience in overseeing HR functions and ensuring compliance with labor laws.
• Hands-on approach to payroll processing with knowledge of statutory requirements.
• Ability to manage end-to-end recruitment processes effectively.

Responsibilities

• Oversee all HR functions, aligning with company goals.
• Administer payroll processing to ensure timely disbursement.
• Manage recruitment and onboarding of new employees.
• Support HR initiatives and maintain positive employee relations.

Skills

HR compliance with labor laws

Employee training and development

Payroll processing

Recruitment management

Conflict resolution

Tools

Payroll systems

Job description

General HR Operations & Administration

• Oversee all HR functions, ensuring alignment with the company’s strategic goals and compliance with labor laws.
• Identify training needs and coordinate programs to enhance employee competencies and engagement.
• Develop, implement, and maintain HR policies and procedures to support organizational objectives.
• Foster a positive workplace environment through effective employee relations and conflict resolution strategies.
• Assist in the resolution of workplace issues and conduct preliminary investigations.
• Ensure organizational compliance with local labor laws and statutory requirements, staying informed of changes in legislation.
• Assist in HR Operations, including Expatriation & Repatriation.
• Maintain a positive employee relations environment within group(s) and work proactively to minimize employee-related problems by providing individual counseling and advice to managers, supervisors and employees.
• Support managers with performance evaluation and corrective action processes, ensuring fairness and consistency.
• Annual Salary Review & Bonus Moderations, calibrations & payout with supporting letters.
• Regular updates to organisation charts to enable business needs.
• Statutory surveys for MOM, BCA, Workforce Singapore Employability Institute and Labor Market etc.
• Support various HR initiatives and projects, including annual performance review cycle, employee engagement events, data analysis, job description updates, policy reviews and more.
• Assist in ISO documentation and annual ISO Audit.
• Assist in IT related coordination with relevant teams and IT outsource company.
• Assist in renewal of all licenses, BCA workheads and new business related license including mobile, internet, SP services etc.

Compensation and Benefit including Payroll

• Hands‑on approach to prepare and oversee end‑to‑end payroll processing, ensuring accuracy and timely salary disbursement.
• Ensure compliance with statutory requirements (e.g., CPF contributions, annual income tax filing, MOM regulations). Familiar with local statutory requirements.
• Familiar with various payroll systems.
• Experience in payroll system data migration, updates or upgrading, generating monthly payslips & year‑end IR8A data to IRAS under the Auto Inclusion Scheme.
• Monthly payroll cost allocation.
• Administer employee benefits programs, including health and life insurance.
• Provide day‑to‑day support for local employee benefits administration.
• Liaise with insurance providers for project and employees policy renewals, claims and coverage adjustments.
• Tax clearance for foreign departing employees.

Recruitment

• Manage the end‑to‑end recruitment, including requisition approvals, managing internal/external job postings, candidate sourcing, pre‑screening, coordination and interview with the hiring manager, and facilitating all steps of the offer process including background checks.
• Manage and coordinate all work pass (EP, S Pass and Work Permit) application and processes.
• Prepare employment letters and other employment related documentation as required.
• Facilitate onboarding activities, such as coordinating with Payroll, induction program with new hires to ensure smooth integration and early engagement into the company and team culture.
• Support onboarding and off‑boarding processes, ensuring smooth transitions including letter of appointments, probations, terminations etc.
• Coordinate exit interviews with departing employees and share key insights with The Management.