Senior Facilities Executive/ Assistant Manager

Serangoon Gardens Country Club; Serangoon Garden Circus; On-site; SGD 50,000 - 70,000; Full time

Job summary

A prestigious country club in Singapore is seeking a Facilities Manager to oversee day-to-day operations, project management tasks, and compliance with regulations. Ideal candidates possess a diploma in engineering with at least 3 years of experience in facilities management and strong knowledge of M&E systems. The role requires excellent communication skills and the ability to thrive under pressure.

Qualifications

• Minimum 3 years related working experience, preferably in MCST or Country Club.
• Good knowledge of M&E systems, building codes, and sustainability practices.
• A fast-paced environment experience.

Responsibilities

• Assist day-to-day facilities and project operations.
• Oversee project management tasks including fit-out design reviews and defect rectifications.
• Ensure compliance with local legislation and regulations.

Skills

Project management

Mechanical and electrical systems troubleshooting

Communication and interpersonal skills

Time management

Proficiency in MS Office

Education

Diploma/Degree in Mechanical or Electrical Engineering, Building or Facilities Management

Job description

Job Description

• Assist day-to-day facilities and project operations, including building renovations, enhancements, reconfigurations, and transformation projects, with support for planned and unplanned out-of-hours work.
• Oversee project management tasks such as fit-out design reviews, test-fits, MEP layouts, handovers, and defect rectifications.
• Supporting the HOD in annual budgeting and planning, project cost control, and overseeing financial administration, including invoices, assets, and payment management.
• Ensure compliance with local legislation and regulations while supervising Housekeepers, and Technicians in daily operations.
• Building strong, collaborative relationships across departments and external stakeholders for smooth project delivery.
• Provide hands-on support to Maintenance operations whenever needed.
• Oversee the day-to-day operations, including planning and scheduling of duty rosters and work schedules for technicians and cleaners. Setting up of events & functions (including festivals decorations) • Source for contractors & calling for quotations for ad-hoc works to be carried out within short period
• Assist in the preparation of tender documentation such as technical specifications and requirements for applicable maintenance, renovations and improvement works and other ad-hoc replacement works.
• To attend project meetings and work with QS and consultants on the invoicing and work order submission;
• Prepare of reports / minutes of meeting and operations budgets, and assist in tracking of operations budgets.
• Ensure building statutory requirements are complied with.
• Perform any other duties as assigned by the superior or Head of Department as and when required.

Requirements

• Diploma/Degree holder in Mechanical Engineering or Electrical Engineering, Building or Facilities Management or Estate Management or equivalent; • Minimum 3 years related working experience; Prior experience in MCST and Country Club organisations will be advantageous.
• Experience in Project management, Additional & Alteration works will be an added advantage;
• Good knowledge of M&E systems, building codes, statutory regulations, and sustainability practices.
• Knowledge of repair, service & troubleshooting work of mechanical and electrical systems/ audio/video and entertainment equipment within the club;
• Able to work well in a fast-paced environment;
• Proficient in MS Office- Word, Excel and Power point;
• Possess strong communication and interpersonal skills;
• Well organised, meticulous and good with paperwork;
• Highly motivated, positive and proactive, and with these traits, thrive on challenges and time pressures;
• Able to work independently as well as part of a team in a constantly evolving environment;
• Willing to work during weekend and public holidays as and when required.