Senior Executive Assistant to Head of HR & Admin

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An organization focused on clinical research in Singapore is seeking a Personal Assistant to provide high-level administrative support to the Head of HR & Administration. The successful candidate will manage schedules, coordinate meetings, handle correspondence, and perform various executive tasks while maintaining confidentiality. A minimum of 3 years' experience in a similar role and proficiency in Microsoft Office Suite are required. This role offers an opportunity to thrive in a dynamic environment.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.
• Exceptional organizational and time-management abilities.
• Strong attention to detail and accuracy.

Responsibilities

• Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
• Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders.
• Organize complex travel itineraries, including flights, accommodation, and transportation.
• Prepare and proofread documents, reports, and presentations.

Skills

Organizational skills

Time-management

Written communication skills

Verbal communication skills

Microsoft Office Suite proficiency

Problem-solving mindset

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office Suite

Job description

An organization focused on clinical research in Singapore is seeking a Personal Assistant to provide high-level administrative support to the Head of HR & Administration. The successful candidate will manage schedules, coordinate meetings, handle correspondence, and perform various executive tasks while maintaining confidentiality. A minimum of 3 years' experience in a similar role and proficiency in Microsoft Office Suite are required. This role offers an opportunity to thrive in a dynamic environment.