Senior Executive Assistant

Bridge Et Al.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic start-up in the AI sector is looking for a Senior Executive Assistant to support the CEO. The role requires proficiency in Japanese and strong organizational skills, alongside effective communication abilities. The selected candidate will manage schedules, coordinate travel, and engage with various stakeholders. This full-time position in Singapore calls for someone experienced in executive assistance, capable of thriving in a fast-paced environment. A strong background in project management and interpersonal relations is essential.

Qualifications

• Strong experience as an Executive Assistant or Senior EA in a fast-paced environment.
• Ability to manage multiple priorities effectively.
• Experience in handling travel arrangements and stakeholder engagement.

Responsibilities

• Act as the point of contact for stakeholders.
• Manage and prioritize the executive’s calendar.
• Coordinate complex travel arrangements.
• Prepare for meetings including agenda setting.
• Handle expense reports and maintain records.

Skills

Proficiency in Japanese (both written and spoken)

Strong organizational skills

Communication skills

Cross-cultural skills

Project management

Interpersonal skills

Microsoft Office Suite proficiency

Job description

Location: Singapore (Full Time)

Industry: AI / Technology

About the Role

We are seeking a highly capable Senior Executive Assistant to support the CEO with proficiency in Japanese (both written and spoken) at a dynamic start‑up company in the AI / Technology sector, based in Singapore. This is a full‑time role requiring strong organizational, communication, and cross‑cultural skills.

Key Responsibilities

Communication Management

• Act as the point of contact for internal and external stakeholders.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

Travel & Logistics

• Coordinate complex travel arrangements, including flights, visas, accommodation, and itineraries.
• Handle last‑minute changes and ensure seamless travel experiences.

Calendar & Schedule Management

• Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel.
• Anticipate scheduling conflicts and proactively resolve them.

Meeting & Event Coordination

• Organize and prepare for meetings, including agenda setting, briefing materials, and follow‑ups.
• Coordinate executive‑level meetings, workshops, and off‑sites.

Administrative & Operational Support

• Handle expense reports, budgets, and invoice processing.
• Maintain filing systems, records, and documentation.
• Support office operations as required.

Stakeholder Engagement

• Liaise effectively with board members, senior leaders, clients, and external partners.
• Represent the executive in communications when appropriate.

Requirements

• Act as a strategic partner to the senior executives and CEO.
• Strong expertise in managing schedules, travel, and executive‑level communication.
• Strong experience in project management and ability to follow through key initiatives.
• Professional fluency in English and Japanese (both written and spoken).
• Proven experience as an Executive Assistant or Senior EA, ideally in a fast‑paced or start‑up environment.
• Excellent organizational and interpersonal skills, with the ability to manage multiple priorities.
• Comfortable working with government officials and senior stakeholders.
• Proficiency in Microsoft Office Suite and other collaboration tools.