Senior Executive, Administration (2-year contract)

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking a Senior Executive for Administration on a 2-year contract. The role involves supporting operations in finance administration, HR/academic areas, events, and general office tasks. Candidates should possess a degree, and strong organizational and communication skills, and have experience in coordination and events. This position enables faculty and staff to focus on their core activities while ensuring efficient process management.

Qualifications

• Degree in any discipline.
• Experience in coordination and events.
• Strong organization and communication skills.
• Proactive, collaborative, and able to work independently.

Responsibilities

• Process invoices, claims, reimbursements, and vendor requests.
• Coordinate recruitment logistics and support onboarding/offboarding.
• Plan and execute department events and manage registrations.
• Liaise on MOUs/agreements and provide secretarial support.

Skills

Strong organization and communication skills

Proactive

Collaboration

Independence

Coordination and events experience

Education

Degree in any discipline

Job description

Senior Executive, Administration (2-year contract)

The Senior Executive supports the department’s operations across finance administration, HR/academic administration, events and visits, and general office administration. You will help ensure smooth, timely, and compliant processes that enable faculty, staff, and students to focus on teaching, research, and collaborative activities.

Key Responsibilities

• Finance: Process invoices, claims, reimbursements, POs, inter-billings, and vendor requests; maintain ancillary account records; handle remaining research WBS claims/billings; manage computer replacement budget and asset tagging; assist HoD with Concur.
• HR/Academic: Coordinate recruitment logistics; support onboarding/offboarding; manage Adjunct/Visiting Professor lifecycles; track MTAR timelines; provide backup for promotion/tenure matters and recruitment visits.
• Events: Plan and execute department events/visits; manage registrations and communications; coordinate speaker travel, honorarium, taxes, and claims; track budgets and compliance.
• General Admin: Liaise on MOUs/agreements; provide secretarial support; handle ad‑hoc duties.

Qualifications

• Degree in any discipline
• Experience in coordination and events
• Strong organization and communication skills
• Proactive, collaborative, and able to work independently

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Microbiology and Immunology

Employee Referral Eligible: