Senior Associate & Executive Assistant

PIVOT SEARCH PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading executive search firm in Singapore is seeking an experienced Executive Assistant to manage calendars, support travel arrangements, and handle executive tasks for senior leaders. The ideal candidate should have a Bachelor’s degree and at least 2 years of relevant experience in similar roles. Proficiency in Microsoft Office and strong organizational skills are essential. This role requires multitasking and attention to detail while providing seamless support in a fast-paced environment.

Qualifications

• Minimum 2 years of relevant experience in executive, administrative, or personal assistant roles.
• Proficient in Microsoft Office (Word, Excel, Presentation).
• Meticulous with strong organizational skills.

Responsibilities

• Manage calendars of key executives across global time zones.
• Organize and handle confidential information effectively.
• Support travel arrangements for domestic and international trips.
• Manage expense reports with adherence to company policies.
• Provide seamless support for critical business activities.
• Assist with ad-hoc tasks as required.

Skills

Multitasking

Organization

Time management

Attention to detail

Proficient in Microsoft Office

Education

Bachelor’s degree or above

Job description

Job Description

• Manage calendars of key executives, efficiently coordinating schedules and appointments across global time zones. Ensure timely and appropriate allocation of time for meetings, events, and travel arrangements.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the actions required are addressed in a timely manner.
• Support travel arrangements for both international and domestic trips.
• Manage the reconciliation and submission of expense reports, ensuring strict adherence to company policies and guidelines.
• Prioritize and handle multiple assignments at any given time and provide seamless support to senior leaders by prioritizing critical business activities effectively.
• Assist with ad-hoc tasks as and when required.

Job Requirements

• At least a Bachelor’s degree or above in any field
• At least 2 years of relevant full-time experience in executive assistant, administrative assistant, personal assistant or relevant roles
• Proficient in using Microsoft Office (Word, Excel, and Presentation)
• Meticulous and attention-to-detail
• Ability to multitask with strong organization and time management skills