Senior Assistant Executive/ Executive, Records Management and Procurement

Ministry of Transport; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A governmental organization in Singapore seeks a Senior Assistant Executive/Executive for Records Management and Procurement. You will manage records, procurement operations, and ensure regulatory compliance. Ideal candidates are Singapore citizens with relevant experience, excellent communication skills, and strong computer literacy. Join the dynamic team to enhance Singapore's transport infrastructure and governance.

Qualifications

• Candidate must be a Singapore citizen.
• Relevant working experience in records management or procurement.
• Strong computer literacy and initiative.

Responsibilities

• Manage Ministry’s records management and procurement operations.
• Ensure compliance with regulations and effective information retrieval.
• Liaise with National Archives and internal divisions for records management.

Skills

Interpersonal skills

Organisational skills

Written communication

Initiative

Computer literacy

Team player

Job description

What the role is:

Singapore is internationally renowned for our transport infrastructure and for being a global aviation and maritime hub. At the Ministry of Transport (MOT), we spearhead developments in our air, land and sea transport sectors to advance Singapore’s economic competitiveness and Singaporeans’ quality of life. We seek dynamic, analytical and committed individuals to join our able MOT team in realising our vision of a global interconnected transport hub. If you share our vision and possess the qualities we seek, do join us!

What you will be working on:

As a Records Management and Procurement Records Management and Procurement Senior Assistant Executive/ Executive, you’ll play a vital role as a member in the Corporate Development Division ensuring the effective management of Ministry of Transport (MOT)’s records, information, procurement, compliance, and governance. Responsibilities include and not limited to:

• Strategic Management – Being part of a dynamic team that leads both MOT’s records management and procurement strategy, including reviewing taxonomy and metadata structures to ensure effective organization and retrieval of information. Ensuring the Transparency, Open and Fair competition and Value for Money for Government procurement.
• Systems Oversight – Manage MOT’s records management systems, ensuring they are up-to-date, user‑friendly, and compliant with regulations.
• Collaboration – Liaise with the National Archives of Singapore and internal divisions to facilitate records appraisal, transfer, disposition, and declassification processes.
• Performance Evaluation – Analyse filing activities and assess the effectiveness of MOT’s record management systems, recommending improvements as needed.
• Staff Training – Plan and coordinate data strategy initiatives and sharing sessions to educate MOT staff on records management, procurement requirements and processes, promoting a culture of compliance and efficiency.
• Digitisation Projects – Systematically pack and organise files whilst creating accurate metadata to ensure proper records classification, long‑term preservation, and efficient accessibility of organisational information.
• Administrative Support – Manage day‑to‑day administrative operations, ensuring timely processing and compliance with guidelines.
• Procurement – Oversee the Ministry’s procurement operations, including reviewing proposals and requirement specifications, providing guidance on policies and processes, and managing quotation and tender exercises via GeBIZ.
• Communication – Develop and produce collateral to support publicity and internal communication efforts related to records management and procurement initiatives.
• Ad Hoc Tasks – Undertake any other duties as assigned by the Division Director or Section Head, contributing to the overall effectiveness of Ministry of Transport’s Corporate Development Division.

What we are looking for:

The officer should be a Singapore citizen with some relevant working experience. The officer should possess good interpersonal, organisational, written and communication skills. The officer is expected to be an independent worker with strong computer literacy and good initiative, as well as a meticulous, self‑motivated, resourceful and committed team player. Join and be part of our dynamic team at Ministry of Transport.

About Ministry of Transport

The Mission of Ministry of Transport is to develop Singapore's land, sea and air transport sectors so as to enhance our economic competitiveness and quality of life in a knowledge‑based economy. MOT oversees the development and regulation of the following sectors:

• • Civil Aviation and Air Transport
• • Maritime and Ports
• • Land Transport

Besides providing an efficient and cost‑effective transportation in Singapore, it also strives to make Singapore an international civil aviation and maritime centre for the region. The ministry sets the strategic and policy direction while operations and regulatory works are carried out by the statutory boards under its charge. There are four statutory boards which are established by Acts of Parliament: the Civil Aviation Authority of Singapore (CAAS), the Land Transport Authority (LTA), the Maritime and Port Authority of Singapore (MPA) and the Public Transport Council (PTC). The ministry also oversees the operation of the Transport Safety Investigation Bureau (TSIB).