Senior Administrator

New Life Community Services; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A childcare service provider in Singapore is seeking a dedicated Senior Administrator to support finance-related operations. Responsibilities include invoicing, billing, monitoring funds for events, and maintaining procurement processes. The ideal candidate should have a Higher Nitec Certificate in Business Administration or a related field and at least 2 years of administrative experience, preferably in the childcare sector. Strong communication and interpersonal skills are essential. This role offers the opportunity to work in a collaborative environment with a focus on child development.

Qualifications

• Minimum Higher Nitec Certificate in a relevant field.
• At least 2 years of administrative experience in childcare industry preferred.
• Strong service orientation and interpersonal skills.

Responsibilities

• Support monthly billing for student fees.
• Assist in processing late fee adjustments.
• Monitor incoming funds for events.

Skills

Interpersonal skills

Communication skills

Adaptability

Teamwork

Proficiency in Microsoft Office

Education

Higher Nitec Certificate in Business Administration or Financial Services

Tools

ECDA CMS

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

New Life Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play‑based curriculum.

We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Operations Manager and supports finance‑related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.

Responsibilities

Invoicing and Billing

• Support monthly billing for student fees.
• Assist in billing for enrichment programs, field trips, uniforms, etc.
• Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
• Manage refund processes and documentation.
• Maintain distribution list and perform enrolment reconciliation.

Trade Debt Support

• Collate outstanding payment data from the Finance team.
• Send reminders to parents regarding overdue fees.
• Assist in processing late fee adjustments.

Fund Tracking for Events

• Monitor incoming funds for events and special purposes.
• Generate receipts for incoming funds.
• Create and maintain attendance name lists for event participants.
• Generate statement of account for events/fieldtrips etc.

Petty Cash Support

• Collate receipts and consolidate in a report.
• Submit report to Finance for claim.

Procurement Administration

• Assist in creating new vendor profiles.
• Prepare and submit Purchase Requests (PR).
• Process and submit invoices and supporting documents for payment.
• Support the filing and organization of documents related to procurement activities.

ECDA CMS System Updates

• Maintain and update records in the ECDA CMS system as required.
• Ensure accuracy and timeliness of data entry related to student and financial information.

Requirements

• Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
• At least 2 years of administrative experience in childcare industry preferred.
• Service‑oriented with strong interpersonal and communication skills.
• Strong team player who is adaptable to changes.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Familiarity with finance systems and ECDA CMS is an advantage.

Work location: East (Pasir Ris, Marine Drive, Bedok)