Senior Administrative Assistant (12173)

Mapletree Investments Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property investment firm in Singapore is seeking an Administrative Support role to manage operations for a portfolio of Industrial buildings. Responsibilities include handling invoices, utility billing, and tenant communications. The ideal candidate will possess a Diploma in Business Administration and have 3-4 years of relevant experience, with strong analytical and organizational skills. Proficiency in MS Office is essential for success in this role.

Qualifications

• 3 - 4 years of relevant working experience.
• Comfortable with routine processes and paperwork.

Responsibilities

• Providing administrative support for a portfolio of Industrial buildings.
• Raising all POs, OAs, GRNs, invoices, refunds.
• Tracking term contract invoices and following up on tenant's deposits.
• Handling billings for utilities.
• Updating tenant listings and tracking of handovers/take overs/fit outs.
• Managing tenant communications and addressing tenant queries.
• Filing of service reports.
• Supporting any other adhoc site operations.

Skills

Excellent command of English

Strong analytical skills

Time management skills

Meticulous and detail-oriented

Education

Diploma in Business Administration or related course

Tools

MS Word

PowerPoint

Excel

Job description

Company Description

Mapletree Investments Pte Ltd

The Role

This position will provide administrative support for a portfolio of Industrial buildings.

Job Responsibilities

• Raising all POs, OAs, GRNs, invoices, refunds
• Tracking term contract invoices and following up on tenant's deposits
• Handling billings for utilities
• Updating tenant listings and tracking of handovers/take overs/fit outs
• Managing tenant communications (e.g. sending out circulars to tenants, emails on things to note for incoming and outgoing tenants, preparing SP letters for incoming tenants)
• Attending to walk-in contractors and tenants, being the first line of customer service to manage tenant queries and complaints
• Filing of service reports
• Supporting any other adhoc site operations (e.g., fire drills, tabletop exercises, roadshows)

Job Requirements

• Diploma in Business Administration or related course of studies.
• 3 - 4 years of relevant working experience.
• Excellent command of English and strong analytical skills.
• Meticulous, organized, detail-oriented, and comfortable with routine processes and paperwork.
• Good time management skills.
• Proficient in MS Word, PowerPoint and Excel.