Scheduling Coordinator (Media Flypacks)

CAREER CRAFT PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading media coordination company in Singapore is seeking a detail-oriented Scheduling Coordinator to manage flypacks and OB facilities. This pivotal role requires strong organizational skills to optimize resource utilization across projects, with a minimum of 5 years in a cross-functional environment. The position offers competitive salary, performance bonuses, and opportunities for professional development in a supportive work environment.

Benefits

Competitive starting salary

Annual Leave

Flexible Benefits

Competitive Performance Bonus

Professional Development

Supportive Work Environment

Qualifications

• 5+ years’ experience in a cross-functional environment managing time-critical services.
• 2+ years of experience in broadcast television and logistics.
• Ability to work unsupervised and manage multiple projects.

Responsibilities

• Schedule flypacks and OBs for concurrent projects.
• Communicate availability to stakeholders and resolve conflicts.
• Collaborate with Sales, Engineering, and Logistics to optimize resources.

Skills

Organizational skills

Time management

Communication skills

Job description

Overview

Scheduling Coordinator (Media Flypacks)

Our clients are seeking a detail-oriented Coordinator to manage the efficient scheduling of flypacks and OB (Outside Broadcast) facilities across a dynamic portfolio of projects. This role is pivotal in ensuring optimal resource utilization and seamless project execution.

Responsibilities

• Strategically schedule flypacks and OBs to optimize utilization across concurrent projects
• Balance competing priorities across Sales, Engineering, and Delivery teams to meet shared commercial goals
• Understand the functional differences and overlaps between facility types to recommend the best-fit solutions
• Communicate availability clearly to stakeholders, flagging conflicts early and offering practical resolutions
• Maintain accurate, real-time schedules to ensure alignment across departments

Cross-Departmental Collaboration

• Partner with Sales to identify revenue opportunities and maximize facility usage
• Coordinate with Logistics to ensure clarity on timelines, transport, and location requirements
• Liaise with Engineering to factor in technical constraints and capabilities
• Support Finance with scheduling data and forecasts as needed

Position Requirements

• Strong organizational skills and the ability to manage multiple projects under tight deadlines.
• Ability to work unsupervised for most day-to-day responsibilities, escalating only when needed
• Minimum of 5 years’ experience in a cross-functional environment managing time-critical services dependent on equipment delivery.
• At least 2 years of experience in broadcast television and logistics
• A quick learner who is not afraid to ask questions
• Quick adaptability to new processes and software applications.
• Excellent verbal and written communication skills

Perks & Benefits

• Competitive starting salary
• Annual Leave – Leave entitlement to support work-life balance
• Flexible Benefits – A Customizable benefits package to suit individual needs
• Competitive Performance Bonus – Rewarding contributions and achievements
• Professional Development – Opportunities for career growth, training, and career development
• Supportive Work Environment – Collaborative and inclusive culture that values teamwork and innovation

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