Sales Coordinator

SUPERMEC PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking a Sales Coordinator responsible for coordinating the sales team, managing schedules, and providing after-sales support. The ideal candidate should have good interpersonal skills, be computer literate, and preferably have experience in office administration. You will be engaging with customers, handling inquiries, and ensuring effective sales processes. This is an excellent opportunity to grow within a dynamic work environment.

Qualifications

• 1 to 2 years of relevant office administration experience in an MNC environment.

Responsibilities

• Coordinating the sales team and managing schedules.
• Responding to complaints from customers and providing after-sales support.
• Following up on customer's orders and after sales service.

Skills

Computer literate in MS office

Positive attitude

Good interpersonal skills

Education

Higher secondary/pre-U/A level/College/Diploma

Office skill Certificate or equivalent

Job description

Description

Sales coordinator is responsible to coordinating the sales team by managing schedules, filing important documents and communicating relevant information. Ensuring the adequacy of sales-related equipment or material. Responding to complaints from customers and give after-sales support when requested.

Safety

• Ensure Workplace in Safe and Healthy Environment.
• Safe and efficient receiving,storage,issuing of goods.
• Ensure No Slips, Trips and Falls environment
• Use correct lifting postures and techniques to prevent injuries
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risk.

Responsibilities

• To have and maintain good daily attendance and punctuality.
• To update team member at least 2 working days in advance before going for leave , in order to minimize downtime

Daily Task

• Daily Update of Project Progress (TO-DO-LIST) to immediate superior.
• Weekly report progress

Main Task

• Process and Prepare Purchase Order (System/ Manual)
• Follow the order process requirements
• Prepare MTO before conducting Kick Off Meeting
• Follow up on customer's orders and after sales service ( customer services form )
• Managed customers feedbacks
• Delivery tracking and coordinating with deliveryman on deliveries
• Prepare of shipping documentation and certificate upon client's requirement.
• Coordinate on payment of delivery
• Support sales persons on general adminstrative and customer service
• Assist sales team in preparing Sales Quotation
• Tele-inquiry handling, follow-up Sales Quotation with locals & overseas customers
• Assist sales team to follow-up sales correspondence from client
• Answer incoming call within 3 rings
• Follow up on Sales Drawing Approval
• Initiate the Kick Off Meeting to the Logistic Department
• Follow up on completion of production work
• Process all confirm sales order for Sales personnel
• Assist in the prepartion of presentation and product catalogue for clients for Sales Manager and Executive
• Source ground for customers and internal departments
• Do transfer of Stock
• Do Goods receiving
• Process and Coordinate Sales order , Delivery Order and Invoicing
• Assist to issue Manual Delivery Order and Invoice
• Assist to issue system Supplier Purchase Order
• Prepare project costing
• Not authorize to sign any company documents during probation period
• Other Ad-Hoc duties assigned from time to time

Requirements

• Computer literate in MS office Word, Excel and PowerPoint
• Preferably Higher secondary/pre-U/A level/ College/Diploma/Advanced/Higher/Graduate Diploma/Office skill Certificate o equivalent
• Preferably 1 to 2 years of relevant office administration experience in MNC environment
• Positive attitude with good interpersonal skills