Sales Administrative

SPECTRUM AUDIO VISUAL PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading audio-visual company in Singapore is seeking a detail-oriented Sales Admin Support. This role involves assisting the sales team by managing contracts, handling enquiries, and providing excellent administrative support. Candidates should have strong organizational skills, proficiency in Mandarin for liaising with stakeholders, and a diploma in any discipline. The position focuses on ensuring smooth operations and requires attention to detail in managing sales activities and documentation. Singaporeans are strongly encouraged to apply.

Qualifications

• Proficiency in Mandarin is mandatory for communication with Mandarin-speaking stakeholders.
• Strong administrative and organizational skills with attention to detail.
• Must be proficient in Microsoft Office applications.

Responsibilities

• Review tender documents and distribute requirements to stakeholders.
• Prepare Bill of Materials and compile tender submission documents.
• Monitor tender timelines and coordinate with stakeholders.
• Draft and maintain contracts, ensuring records are accurate.
• Source leads and assign them to the appropriate sales personnel.
• Provide administrative support for smooth operations.

Skills

Proficiency in Mandarin

Strong administrative skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Positive attitude

Education

Min Diploma in any discipline

Job description

Job description

We are looking for a detail-oriented and proactive Sales Admin Support to support our sales team. The role also involves handling enquiries, providing excellent customer service, manage contracts, source and assign leads, maintain accurate records, and provide admin support to ensure smooth operations.

What you'll be doing

• Review tender documents to extract relevant requirements for distribution to relevant stakeholders for follow up actions
• Assist in preparing Bill of Materials (BOM), filling up tender-related forms, and compiling complete tender submission documents.
• Monitor tender timelines and coordinate with stakeholders to ensure submission deadlines are met
• Draft and prepare maintenance contracts in accordance with agreed terms.
• Maintain contract records and track renewals or updates as required.
• Source through various portals to identify relevant leads and assigned out to the appropriate sales personnel
• Ensure all incoming leads from various channels are promptly logged and assigned to the appropriate sales personnel
• Provide administrative support to the Sales Team to facilitate smooth day-to-day operations.
• Ensure accurate and organized documentation of all sales and tender activities.

• Liaise with internal departments and external parties as needed to support sales processes.
• Guide Sales Team on file management and proper documentation practices and usage of sales toolkits

What we're looking for

• Proficiency in Mandarin is required for regular liaison with Mandarin-speaking stakeholders.
• Strong administrative and organizational skills, with attention to detail
• Proficient in using Microsoft Office applications
• A positive, and proactive attitude
• Min Diploma in any discipline

Only shortlisted candidates will be contacted. Singaporeans are strongly encouraged to apply!