Receptionist / Office Mgt Coordinator

PERSOL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is seeking a Facilities Coordinator. This role involves managing office and lab operations, vendor coordination, and ensuring compliance with safety regulations. The ideal candidate should have 2-3 years of facilities management experience, strong organizational skills, and familiarity with building systems and MS Office. This position offers the opportunity to contribute to a dynamic office environment and support operational efficiency.

Qualifications

• 2-3 years in facilities management, operations, or administration.
• Strong communication, organizational, and vendor management skills.
• Familiarity with building systems and MS Office.

Responsibilities

• Manage front-desk support and office operations.
• Coordinate vendor services for maintenance and repairs.
• Ensure compliance with health and safety regulations.

Skills

Communication skills

Organizational skills

Vendor management

Tools

MS Office

Job description

Overview

Role Summary / Purpose The facilities Coordinator is responsible for managing office and lab operations, site maintenance and site security and safety. The facilities Coordinator reports to the Office Manager, ASEAN.

Key Responsibilities

• Daily Operations: Manage front-desk support at the office, Visitor Management, courier services and office/lab operations.
• Maintain appropriate levels of office supplies consistently with firm purchasing practices.
• Coordinates office management activities – e.g. Fire warden, renovation.
• Maintenance & Repairs: Coordinate with vendors for site cleanliness, pest control, equipment service, HVAC, lighting, fire safety systems, annual power shutdown support, etc.
• Vendor management: Ensure vendor service quality, completion of facility management tasks, timeliness of service reports, invoice reviews, etc.
• Building management: Coordinate with landlord on lease matters, seasonal carpark, building access cards.
• Space Management: Oversee workstation allocation, office move and seating arrangements.
• Health & Safety: Ensure compliance with fire safety regulations, workplace ergonomics, and security protocols.
• Badge control: New hire badges / replacement badges / deactivation of badges.
• Inventory Control: Manage office, pantry, and stationery supplies.
• Reporting: Update asset inventories, and report facility issues to management.
• Any other tasks/projects as assigned by the manager.

Job Requirements

• 2-3 years in facilities management, operations, or administration
• Strong communication, organizational, and vendor management skills.
• Familiarity with building systems and MS Office.
• Fast-paced, requiring proactive problem-solving.

Application & Privacy

Interested candidates may send resumes to [e-mail] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

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