Receptionist / Admin Associate, ARTC

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A research organization in Singapore is looking for a Receptionist. The role involves welcoming visitors, managing administrative tasks, and handling courier services. Candidates should have at least 3 years of experience in a similar role and strong communication skills. Proficiency in Microsoft Office is essential. This position offers a dynamic work environment with opportunities for growth.

Qualifications

• At least 3 years of experience in a receptionist or administrative role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Self-driven and meticulous, able to multi-task.
• Flexibility and eagerness to learn.

Responsibilities

• Welcome visitors and ensure they are registered upon arrival.
• Handle internal/external courier services.
• Manage daily mail and admin tasks.
• Check goods quantity upon delivery.
• Maintain safety standards and reception area.

Skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Self-driven

Multi-tasking

Job description

Visitor Handling

• Welcome visitors in a pleasant manner to provide the best front desk experience
• Ensure all visitors, contractors, and guests are registered upon arrival
• Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
• Escalate security incidents immediately and ensure new visitors/contractors watch the safety video
• Maintain workshop PPE for visitors and conduct roll call during emergencies

Courier Handling

• Handle internal/external courier services, including important documents to A*STAR and external parties.
• Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

Administrative Tasks

• Open the mailbox daily and distribute mail to staff.
• Manage stamp inventory and restock stamps when required.
• Manage keys inventory at the reception and record key borrowing.
• Upkeep admin asset inventory management and assist in admin purchases

Goods Receiving

• Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance
• Scan all invoices/Delivery Orders and assist in SAP Goods Received updates

Miscellaneous

• Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours
• Perform any other duties assigned by the supervisor

Job Requirements

• At least 3 years of experience in a receptionist or administrative role is highly desirable
• Excellent communication and interpersonal skills to interact effectively with visitors and staff
• Proficiency in Microsoft Office
• Self-driven, meticulous, able to multi-task and work independently and as part of a team
• Flexibility to adapt to changing priorities and handle unexpected situations
• Eager to learn new knowledge and technology

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.