Purchasing Admin

RRECRUITER PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local recruitment agency in Singapore is seeking a Purchasing Admin to handle procurement processes and supplier management. Responsibilities include converting purchase requisitions into orders, managing vendor communications, reviewing inventory, and ensuring timely payment processing. The ideal candidate should possess ITE or N-Level qualifications, be proficient in Microsoft Office, and have strong communication and time management skills. This role requires a detail-oriented individual who can work effectively in a fast-paced environment.

Qualifications

• Proficient in Microsoft Office applications.
• Strong verbal and written communication skills.
• Excellent time management and prioritization abilities.
• Well-organized and detail-oriented.

Responsibilities

• Convert Purchase Requisitions (PR) into Purchase Orders (PO).
• Issue POs to vendors promptly and manage RFPs.
• Track outstanding orders and alert the Head of Department regarding delays.
• Perform GRN entry for all purchasing items.
• Review inventory levels and place orders as needed.
• Act as the daily point of contact for suppliers.
• Ensure invoices are routed for payment.

Skills

Microsoft Office (Excel, Word, PowerPoint)

Verbal communication

Written communication

Time management

Education

ITE or N-Level qualifications

Job description

Job Summary

• Job Title: Purchasing Admin
• Company: Local
• Industry: Precision Metal Fabrication / Manufacturing
• Location: Woodlands

Main Responsibilities

Procurement & Ordering

• Convert Purchase Requisitions (PR) into Purchase Orders (PO) while verifying costs.
• Issue POs to vendors promptly and manage Request for Proposals (RFPs).
• Track outstanding orders daily and alert the Head of Department (HOD) regarding delays.

Inventory & Logistics

• Perform Goods Receipt Note (GRN) entry for all purchasing items in the system.
• Review inventory levels and place orders as needed.
• Conduct month-end stock takes and submit inventory reports immediately.

Supplier Management

• Act as the daily point of contact for suppliers and vendors.
• Verify deliveries against POs and resolve issues regarding non-supply, over/under-supply, or damaged goods.
• Maintain the ISO Supplier System and conduct yearly supplier reviews (identifying top-tier vendors every 6 months).

Administrative & Financial

• Ensure invoices are routed to the accounts department for payment.
• Produce and maintain necessary purchasing reports.

Requirements

• ITE or N-Level qualifications.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong verbal and written communication skills.
• Excellent time management and prioritization abilities.
• Well-organized and detail-oriented.

For interested applicants, kindly send your resume in Word/PDF format to include the following in your resume including:

1. Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Nguyen Thi Doan | R23116355

RRecruiter Pte. Ltd. | 18C9514