Property Manager & Office Analyst

TARACA ASIA INTERNATIONAL PTE. LIMITED; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A property management firm in Singapore is seeking to hire a professional to oversee the operations of a commercial property portfolio. This role involves ensuring that properties are well-maintained, developing marketing strategies to attract tenants, and managing relationships with clients. The ideal candidate will have a degree in Facilities Management and at least 7 years of relevant experience, showcasing strong leadership and multitasking skills. Competitive salary and administrative support offered.

Qualifications

• Minimum 7-10 years of relevant working experience.
• Able to work independently and manage multiple projects simultaneously.

Responsibilities

• Oversee day-to-day operations of a commercial property portfolio.
• Develop and implement marketing strategies to attract qualified tenants.
• Prepare monthly financial reports and analyse occupancy trends.
• Serve as primary liaison between tenants and external partners.
• Plan and coordinate administrative procedures and systems.

Skills

Strong leadership

Communication

Problem-solving

Organisational skills

Multitasking abilities

Education

Degree or Diploma in Facilities/Building/Estate Management

Job description

Key Responsibilities

Property & tenancy Management

• To oversee day-to-day operations of a commercial property portfolio, ensuring properties are well-maintained, compliant, and fully occupied.
• To develop and implement marketing strategies to attract qualified tenants (online listings, social media, referrals, local outreach).
• To conduct tenant screening: process applications, verify references, prepare and execute lease agreements.
• To build and maintain strong relationships with tenants and stakeholders to ensure high retention and satisfaction level.
• To coordinate move‑ins and move‑outs, including property inspections, deposit reconciliations, and turnover preparations.
• To manage rent collection, track delinquencies, and work with legal counsel on eviction processes when necessary.
• To liaise with contractors, vendors, and maintenance teams—schedule repairs, get quotes, and ensure quality control.

Analytical & Reporting Support

• To prepare monthly financial reports: budget vs. actual, cash flow analyses, and forecasting for the head office.
• To analyse occupancy trends, rental rates, and market data to recommend adjustments in pricing or lease terms.
• To build and maintain dashboards (e.g., in Excel or property‑management software) to track KPIs such as vacancy rates, tenant turnover, and maintenance costs.
• To assist with ad‑hoc data requests: gather, clean, and interpret datasets to support strategic planning and decision‑making.

Office & Stakeholder Collaboration

• To serve as primary liaison between tenants, office leadership, and external partners—ensure clear, timely communication.
• To provide administrative support to the head office: schedule meetings, prepare presentations, and follow up on action items.
• To identify process‑improvement opportunities within the property management workflow; propose and help implement solutions.
• To contribute to quarterly business reviews by summarising operational performance and highlighting key insights.

Administration Management

• To plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• To recruit and train personnel and allocate responsibilities and office space.
• To assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• To ensure the smooth and adequate flow of information within the company to facilitate other business operation.
• To monitor costs and expenses to assist in budget preparation.

Requirements

• Degree or Diploma in Facilities/Building/Estate Management or equivalent.
• Minimum 7-10 years of relevant working experience.
• Strong leadership, communication, and problem‑solving skills.
• Able to work independently and manage multiple projects simultaneously.
• Strong organisational and multitasking abilities.

Apply today or send your CV to [e-mail] to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.