Project / Site Administrator (Construction) - 0210

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR advisory firm based in Singapore seeks a Site Admin cum PRO to manage site operations and staff coordination. Key responsibilities include updating project records, handling salary processes, and ensuring compliance with ISO requirements. The ideal candidate must have at least 5 years of administrative experience and relevant certifications. This full-time role offers a salary between $2600 to $3300, with additional duties in staff management and project liaising, ensuring efficient office operations.

Qualifications

• Minimum of 5 years' experience in an administrative role.
• Experience with handling payroll and administrative tasks.
• Ability to manage conflicts and feedback from staff.

Responsibilities

• Update organizational charts and project records quarterly.
• Handle monthly salary and payments accurately.
• Coordinate between internal and external parties regarding projects.

Skills

Administrative skills

Communication skills

Time management

Education

WSQ cert or qualified Admin cert

Job description

Site Admin cum PRO

• Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm, Saturday may need to work half day depends on project (Can claim OT)
• Office at City Hall, Project at Seletar
• Salary: $2600 to $3300

Requirements

• At least 1 WSQ cert / qualified Admin cert & 5 years’ experience

Job Scope

• Direct report to Project Manager.
• Updating every quarterly on all organization charts, project directory and weather and manpower records for monthly project report submission.
• Attentive to answer and screen all incoming calls, raise Purchase Orders for all stationery, manage site office supplies and equipment like online printers, scanners, wifi, staff computers and communicate with the office HR department for assistance whenever necessary.
• Handle worker's monthly salary, supplier’s payment, monthly petty cash, preparing site working pass, induction records, assist in preparing correspondence to project consultants, clients, sub-contractors, filing of all delivery orders and documents in a systematic order for annual site and government audits.
• Handle site staff's monthly timesheet, leave application, OT application and approval and onboarding for new staff.
• Circulate to site staff site correspondence and ensuring their timely endorsement and filing to meet company’s ISO requirement.
• Understanding worker's pay policy.
• Prepare, process and complete worker's salary by deadline to ensure accuracy and timely submission to HQ.
• Updates foreign worker’s address to ensure workers have proper registered address, ensure workers attend courses as scheduled, ensure proper handling of work permit card & passport.
• To assist in arranging workers dormitory, transportation for the workers.
• Able to assist site staff in ordering of hardware materials and keep proper records ie requisition form and DO.
• To manage and resolve conflicts, feedback and complaints pertaining to project.
• Liaison between internal and external party for any projects issues.
• Coordinate with clients, residents, government bodies and any party as directed.
• Prepare circulars, letters, notices and updates on work progress.
• Attend meeting or dialogue sessions when necessary.
• To report and obtain Management approval/permission for any proposal of action plan pertaining to project matter.
• Coordinate and prepare site staff and workers courses.
• Ensure proper filling for all documents.
• Assist other general administrative support to the project team.
• Perform other duties as assigned.

Interested applicants may click apply or send your resume via WA to #85459936 (Liora) for faster response :)

Chow Zi Xin | EA R25157767

The Supreme HR Advisory | Reg No: 14C7279