Project Coordinator cum Admin

MASE E & C PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A construction and engineering firm in Singapore is looking for a Project Coordinator cum Admin who will support project planning and administration. Responsibilities include coordinating with clients and contractors, managing project documentation, and handling day-to-day office tasks. The ideal candidate should have a diploma in Business Administration or Project Management and be proficient in MS Office. Strong communication and organization skills are essential. Experience in the construction or marine industry is preferred but not mandatory.

Qualifications

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules and progress reports.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents.

Skills

Project coordination

Communication skills

Organization

MS Office proficiency

Interpersonal skills

Education

Diploma in Business Administration or Project Management

Job description

Job Summary

The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors while handling day-to-day administrative tasks to support project and office operations.

Key Responsibilities

Project Coordination

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents (physical and digital).

Administrative Duties

• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
• Manage office supplies, staff attendance records, and petty cash claims.
• Prepare and submit claims, invoices, and payments related to projects.
• Handle correspondence such as emails, letters, and phone inquiries.
• Support HR and finance departments with staff documentation, timesheets, and payroll data as needed.

Requirements

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Experience in construction/marine/O&G industry (preferred but not mandatory).