Project Coordinator

CHINA COMMUNICATIONS CONSTRUCTION COMPANY LIMITED (Singapore Branch); Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading construction firm in Singapore is looking for a QSHE Administrator to support the QSHE function across multiple projects. The role involves managing documents, coordinating audits, and corresponding with regulatory authorities. Candidates should have a Diploma in Business Administration and at least 3 years of relevant experience in QSHE or related areas. Strong proficiency in Microsoft Office is essential, along with excellent coordination and communication skills for effective collaboration with project teams and authorities.

Qualifications

• Minimum 3 years of relevant experience in QSHE, HSE, QHSE, or ISO-related administrative roles.
• Working knowledge of Integrated Management Systems (IMS) and document control requirements.
• Ability to manage multiple deadlines and maintain accurate records.

Responsibilities

• Maintain and administer document control for the Integrated Management System.
• Coordinate and schedule internal and external audits.
• Prepare monthly QSHE dashboards and KPI reports.
• Manage scheduling for audits and training sessions.

Skills

Document control experience

Microsoft Office proficiency

Coordination and communication skills

Attention to detail

Education

Diploma in Business Administration or related discipline

Job description

Job Purpose

To support the QSHE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QSHE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).

• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).

• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.

• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QSHE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.

• Support tender submissions by preparing and compiling QSHE-related documentation.

• Ensure confidential and controlled QSHE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.

• Minimum3 years of relevant experiencein QSHE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.

• With working knowledge ofIntegrated Management Systems (IMS)and document control requirements.

• Proficient inMicrosoft Officeapplications including data consolidation, report preparation, and dashboard support.

• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.

• Strong attention to detail with a high level of accuracy.

• Good coordination and communication and skills to liaise effectively with project teams, auditors, and authorities.

• Demonstrated professionalism in handling confidential and controlled QSHE documentation.