Project Coordinator

B+W Builders Private Limited; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking a Project Admin / Project Support professional to assist in project planning and site coordination. The role involves liaising with clients and site personnel, ensuring safety compliance, and managing documentation. Ideal candidates should have experience using tools like Excel and MS Project and be proactive in coordinating site activities and material procurement. This position is critical to ensuring project timelines and stakeholder communication align effectively.

Qualifications

• Experience assisting with project planning and resource allocation.
• Familiarity with site coordination and logistics management.
• Ability to communicate client requirements effectively.

Responsibilities

• Assist in project timeline planning and scheduling.
• Coordinate daily activities on-site with subcontractors and suppliers.
• Serve as a liaison between clients and internal teams.
• Source and evaluate materials for projects.
• Prepare progress reports and documentation.
• Monitor and enforce workplace safety standards.

Skills

Project planning and scheduling

Site coordination

Client communication

Procurement

Documentation management

Safety compliance

Tools

Excel

MS Project

Job description

Project Admin / Project Support

Responsibilities

1. Project Planning & Scheduling

• Assist the Project Manager in planning project timelines, work schedules, and resource allocation.
• Prepare, monitor, and update project progress schedules using Excel, MS Project, or equivalent tools.
• Support in tracking milestones and ensuring adherence to project timelines.

2. Site Coordination

• Coordinate day-to-day site activities with subcontractors, suppliers, and workers.
• Ensure smooth workflow, timely material delivery, and compliance with work schedules.
• Attend site meetings, record minutes, and prepare progress and coordination reports.

3. Client & Stakeholder Communication

• Act as a liaison between clients, consultants, designers, and internal project teams.
• Communicate client requirements clearly to site personnel and ensure timely updates and follow-ups.

4. Procurement & Material Handling

• Source, evaluate, and order materials based on project needs.
• Track material deliveries and verify site quantities.
• Liaise with suppliers and vendors for quotations, specifications, and delivery schedules.

5. Documentation & Reporting

• Prepare work progress reports, variation orders (VO), and other documentation for project claims.
• Assist in submission of drawings, material samples, and approvals to consultants or relevant authorities.
• Maintain proper documentation and filing of all project-related records.

6. Compliance & Safety

• Monitor workplace safety practices and ensure compliance with Singapore’s workplace safety regulations.
• Coordinate permit applications and submissions to authorities (e.g. HDB, BCA, NEA) as required.

7. Additional Duties

• Conduct quality checks and inspections at various project stages.
• Assist in cost estimation, budgeting, and procurement tracking.
• Follow up on defects rectification and handover documentation.
• Prepare and handle CAD drawings when required.
• Perform any other ad hoc duties as assigned by the Project Manager or Management to support project execution and operational needs.